Supervised by: Director, Immigration

Status: Part-time/hourly

Essential Responsibilities

Assist with providing administrative support to attorneys, including copying, mailing, scanning, scheduling, data entry, file organization, retrieving court documents, and other administrative tasks as assigned.

Communicating with clients to schedule meetings and client document pick-up and drop off

Request and gather court, medical, and/or other legal documents

Scheduling interpreters for in-person interpretation and assisting with translation requests to outside translators, as needed.

Assisting with case management system tasks & data entry (open profiles for return/repeat clients, prep/organize/close physical files, update client cases)

Provide occasional coverage for the office front desk, including helping with incoming mail, as needed.

Other Responsibilities

Actively participate in required staff meetings and training.

Protect the organization by keeping information confidential.

Keep abreast of the field by maintaining networks, participating in professional organizations.

Perform other duties as assigned by supervisor.

Work Environment

Courthouse and offices are fully accessible. Some work at off-site locations may be required and those may not necessarily be fully accessible.

Evening and weekend work may occasionally be required.

Part-time in-office position

This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to talk, hear, see, and communicate effectively via computer.

Qualifications

High school diploma or equivalent required

Some college, and/or computer certification programs preferred.

Bilingual in Spanish/English

Minimum of two (2) years of office work or legal assistant experience

Proficiency in Office 365 and Google Workplace required

Strong written and verbal communication skills

Organizational skills and attention to detail

Familiarity with various computer software and comfortable with data entry

Must have completed or be willing to complete 40-hour Domestic Violence training

Ability to work with people of diverse backgrounds who are in crisis

Knowledge of or experience with working with survivors of gender-based or intimate partner violence

Familiarity with principles of trauma-informed care and willingness to complete additional training

Sensitive listener with ability to explain complex concepts

Strong self-motivation and ability to manage multiple tasks

Ability to work in fast-paced legal environment

Sense of humor

Individuals with lived experience in Ascend Justice’s areas of work are encouraged to apply

Ascend Justice is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. Ascend Justice does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Ascend Justice is committed to a fair and equitable workplace where everyone is a respected and valued member of the team. Applicants/clients wishing to lodge a complaint about discrimination in the provision of services can do so by contacting the Illinois Criminal Justice Information Authority. The ICJIA nondiscrimination policy can be found on the ICJIA website at http://www.icjia.org/grants/grant-resources. Applicants can also send complaints via e-mail to CJA.CivilRightsOfficer@illinois.gov