Legal Assistant – Palm Beach Gardens, FL

We are seeking to hire a full-time Legal Assistant who is highly organized, has a stable employment history and administrative experience to join our growing business in our consumer class action department at our law firm.

Responsibilities:

• Initiate and manage the opening of legal files
• Complete, scan, and organize various forms and authorizations
• Facilitate the procurement of reports, tapes, videos, and medical records
• Report claims to insurance companies and request insurance policies
• Draft and send letters on behalf of the legal team
• Maintain organized client files
• Request and follow up on insurance information and records
• Gather and manage records and bills
• Process and post invoices
• Provide coverage information to medical providers
• Contact clients to obtain physical status updates
• Prepare materials for paralegals to draft demands
• Copy and scan documents for inclusion in demand packages
• Manage outgoing mail and organize incoming mail for paralegals
• Scan mail into the appropriate files in the case management system (ATO)
• File documents for pre-litigation paralegals
• Attend occasional meetings with clients
• Provide translation support for clients during meetings with paralegals/attorneys (Spanish proficiency preferred)
• Handle phone communications, including speaking with clients, medical providers, and insurance adjusters when paralegals are unavailable
• Assist paralegals with various tasks as required
• Perform additional duties as assigned Skills:
• Proficient computer skills
• Strong written and verbal communication skills
• Exceptional organizational skills
• Detail-oriented with a focus on accuracy and completeness