Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
About Black & Graf, PLLC Black & Graf, PLLC is a Las Vegas-based litigation firm known for aggressive advocacy, strategic counsel, and high-quality client service. Our litigation team focuses on insurance defense, business disputes, and complex civil litigation, and we're looking for an experienced Legal Assistant to support our attorneys through every stage of a case.
Position Summary This is a non-exempt position that reports to assigned attorney(s), with administrative oversight from the Firm Administrator.
The ideal candidate will support attorneys through all stages of insurance defense litigation, including case preparation, discovery, trial support, and related administrative tasks, ensuring seamless legal operations.
Schedule: Full-time 8:00 am – 5:00 pm Monday through Friday
General Expectations
Report to work punctually in professional dress and demeanor
Maintain open, consistent communication with assigned attorney(s) and the Firm Administrator
Keep your work area organized while presenting a professional appearance
Ensure all timelines and deadlines are met
Uphold the highest standards of confidentiality concerning clients, the firm, attorneys, and colleagues
Key Responsibilities
Document Preparation & Filing
Draft, edit, and proofread pleadings, motions, discovery requests/responses, correspondence, and other litigation documents
File legal documents through state and federal electronic filing systems, including Odyssey, eFlex, and CM/ECF (PACER)
Maintain and manage attorney and litigation calendars, including deadlines, hearings, and trial schedules
Organize and maintain case files and discovery materials, both electronic and physical, in accordance with firm policy and using NetDocuments
Schedule hearings, depositions, mediations, and client meetings
Discovery & Trial Support
Assist with discovery, including interrogatories, document production, indexing, and summarizing deposition transcripts
Prepare trial binders, exhibit lists, and assist attorneys with trial preparation
Coordinate with court clerks, opposing counsel, clients, and expert witnesses
Prepare and submit case status reports and other required updates to insurance carriers in accordance with carrier litigation guidelines
Client & Attorney Communication
Handle incoming calls, emails, and correspondence for assigned attorneys
Serve as a point of contact for clients, providing case updates and collecting information as needed
Ensure timely and accurate attorney time entry in CosmoLex
Other Duties
Provide coverage for other Legal Assistants/Paralegals during absences as needed
Other duties as assigned; responsibilities are subject to change based on the firm's evolving operational needs
Qualifications
Required
Minimum 2 years of litigation legal assistant experience in a law firm setting; insurance defense experience strongly preferred
Proficiency with legal terminology, court rules, and procedures
Experience with Nevada state and federal court filings
Familiarity with trial preparation and supporting attorneys during hearings or trials
Strong organizational and time management skills, with the ability to prioritize and multitask in a fast-paced environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
Knowledge of Nevada state and federal court rules and e-filing systems (e.g., Odyssey)
Excellent typing, proofreading, and formatting skills
Preferred
Experience supporting multiple attorneys in litigation
Familiarity with insurance carrier litigation guidelines and carrier reporting/billing platforms
Familiarity with CosmoLex and NetDocuments
Benefits
PTO
Paid firm holidays
Medical, Dental, Vision, Life, and AD&D Insurance
401(k) with firm match
Collaborative, team-oriented work environment with a focus on high-quality client service