POSITION: Legal Assistant DEPARTMENT: Personal Injury

FLSA STATUS: Full-Time, Non-Exempt

SUPERVISOR: Sr. Paralegal

JOB DESCRIPTION:

The Legal Assistant will be communicating with new clients, insurance companies, police departments, state municipalities, and other agencies while working in our personal injury practice. The Legal Assistant will work directly with paralegals, attorneys, and other employees to open and manage cases for our clients. The position includes potential for upward mobility and advancement within the firm while working alongside other staff and attorneys.

Send out introduction emails with Welcome Packet once retainer is received

Follow-up with clients to ensure intake is completed and request any initial missing information

Letters of representation to appropriate parties / insurance companies / subrogation

Ensure that no-fault claims are established; complete and submit application for benefits

Request police reports and perform other investigative tasks as needed

Verify wage loss information; send out wage loss verification forms; work with client to receive appropriate wage loss documentation; submit wage loss requests to no-fault as needed

Assist with maintaining and organizing client files

Assist with medical records and itemized billing statement requests

Assist with the preparation of and filing of no-fault arbitrations

Assist with client communications and updates

Send IME Notifications to clients and assist in scheduling IME appointments

Assist in maintaining the attorney calendars and scheduling of statements; depositions; mediations; etc.

Assist with the litigation process as directed by the paralegal and attorney

Draft and send out withdrawal letters as assigned / close client files in Clio / close client files on the Master PI list / submit withdrawal letters to Walker Portal as needed

Assist with demands as assigned

Assist with the proper handling and documenting of client file costs and invoices

Other tasks and duties as assigned and as needed for the proper and efficient handling of client claims/files

REQUIREMENTS:

Willingness to learn and work in a fast-paced, dynamic environment.

Strong interpersonal skills.

Strong attention to detail.

Effective time management.

Great at working in a team environment.

Experience with high activity of phone calls and emails.

Proficiency in Google Suite and Microsoft Suite

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

PHYSICAL REQUIREMENTS:

Ability to sit for extended periods of time.

Ability to stand and walk for prolonged periods, as needed.

Lift and carry up to 10 pounds occasionally.

Bend, stoop, reach, and grasp objects as necessary.

COMPENSATION PACKAGE:

Wage depends on experience

401(k) with company match

Medical, Vision & Dental coverage

Company paid Short Term & Long-Term Disability

Paid parking