One of New York’s top plaintiff personal injury firms seeks an experienced Legal Calendar Department Assistant with immediate availability. We are proud of our long history as a highly respected personal injury law firm, known for our commitment to excellence and exceptional client care. This role supports the scheduling and coordination of critical case events, ensuring legal deadlines are met and communications with clients are timely and professional. The ideal candidate will possess strong communication skills, a proactive approach, and proficiency in legal technology platforms.

Key Responsibilities:

Coordinate the scheduling and rescheduling of depositions with attorneys, clients, witnesses, and court reporters.

Maintain detailed records of all scheduled depositions and promptly update the case calendar to reflect any changes.

Prepare accurate and timely deposition notices in compliance with court rules and firm protocols.

Serve deposition notices to all relevant parties, ensuring appropriate documentation and dedline adherence.

Calendar Maintenance - Maintain and update the firm's case calendars with all depositions, court appearances, and key deadlines.

Monitor for scheduling conflicts and take proactive steps to prevent missed dates or overlaps.

Client communication - Act as point of contact for client inquiries regarding schduling. Notify clients of upcoming events, such as depositions and court dates, with professionalism and clarity.

Qualifications:

Prior experience in a legal support or calendaring role preferred.

Strong organizational and time management skills

Excellent written and verbal communication.

Familiarity with legal case management software (SmartAdvocate experience a plus).

Ability to manage multiple deadlines in a fast-paced environment.

Job Type: Part-Time, Remote, Monday-Friday

Salary: $20.00 Per Hour

Please send all inquires to humaresources@hachroselaw.com

This is a remote position.