Legal Administrative Assistant (Full-Time)

Pay: $18.00 - $22.00 per hour (based on experience) Hours: Monday–Friday, 8:00 AM – 5:00 PM PST

About the Role

Legal Copy Service is seeking a dedicated and detail-oriented Administrative Assistant to join our fast-paced team. The ideal candidate will have hands-on experience preparing and entering subpoenas and performing a variety of administrative and clerical duties that support our legal operations.

This position is perfect for someone who thrives in a structured environment, enjoys multitasking, and takes pride in producing accurate and timely work.

Key Responsibilities

Prepare, enter, and verify subpoenas and related legal documents

Manage high-volume phone activity (40–50 incoming and outgoing calls daily)

Schedule and coordinate record retrievals with facilities and clients

Track and follow up on pending records to ensure timely completion

Conduct EAMS and case searches

Prepare and manage correspondence, declarations, bills, and other legal documents Perform general administrative duties including filing, emailing, faxing, and mailing Maintain calendars and assist with scheduling tasks Provide excellent customer service to clients and partners

Qualifications & Skills

Experience working in a law firm or legal copy service preparing subpoenas desired.

Strong attention to detail and ability to meet critical deadlines

Excellent verbal communication and customer service skills

Proficient in Microsoft Word, Excel, Outlook, and general internet use

Organized, dependable, and able to manage multiple priorities in a fast-paced environment

Positive, professional attitude and appearance

Team-oriented with the ability to work independently

Education & Experience

High school diploma or equivalent required

Prior office experience required

Legal or records management experience strongly preferred

This is a remote position.