The Operations Coordinator will work closely with the Operations Manager to support administrative operations, office coordination, vendor follow-up, billing support, accounting coordination, onboarding logistics, scheduling coordination, and day-to-day operational needs across the firm. This is not a legal-track position and does not lead to a paralegal or legal assistant role. This is NOT a purely “creative” role. We are looking for someone reliable, detail-oriented, calm under pressure, and naturally proactive. This role is ideal for someone who enjoys: • Keeping things organized • Following through on details • Coordinating moving parts • Supporting teams behind the scenes • Creating structure in a fast-moving environment Responsibilities: Administrative & Operations Support • Assist with day-to-day office operations and administrative coordination • Track action items, deadlines, and operational follow-ups • Maintain internal trackers, spreadsheets, and operational logs • Assist with scheduling, calendar coordination, and meeting logistics • Prepare and organize operational documents and internal communications • Support onboarding/offboarding processes and staff logistics • Coordinate with vendors, building management, and service providers • Monitor office supply inventory and operational needs • Assist with office organization and workspace coordination • Help ensure operational tasks are completed accurately and promptly Billing & Accounting Support • Assist with client billing coordination and invoice follow-up • Help monitor accounts receivable and payment status • Support payment tracking and billing documentation • Coordinate with attorneys and staff regarding billing-related matters • Assist with data entry and administrative accounting support • Help maintain organized financial and operational records • Assist with expense tracking, reimbursements, and vendor invoices • Support operational reporting and internal financial tracking as needed Communication & Follow-Up • Send professional follow-up emails and reminders • Escalate unresolved items appropriately • Maintain organized communication records • Assist with internal coordination across departments Qualifications: Preferred Qualities • Extremely organized and detail-oriented • Strong follow-through and accountability • Calm, professional, and dependable • Able to manage multiple tasks without becoming overwhelmed • Comfortable handling repetitive administrative tasks • Strong written and verbal communication skills • Professional judgment and discretion • Positive, team-oriented attitude • Naturally proactive and solution-oriented Preferred Experience • Administrative assistant, executive assistant, operations assistant, billing assistant, office coordinator, legal assistant, or similar experience preferred • Experience in professional services, law firms, healthcare, finance, accounting support, or office operations is a plus • Familiarity with Microsoft Office, Outlook, Teams, Excel, and task tracking systems preferred • Experience with billing systems, invoicing, or accounting support is a plus Ideal Candidate The ideal candidate is someone who: • Enjoys creating order and structure • Notices missing details • Follows up consistently • Communicates professionally • Takes pride in keeping operations running smoothly This role is best suited for someone who enjoys operational support, coordination, and administrative organization rather than highly sales-focused or purely creative work. Compensation: $20 - $25 hourly DOE

• Administrative & Operations Support • Assist with day-to-day office operations and administrative coordination • Track action items, deadlines, and operational follow-ups • Maintain internal trackers, spreadsheets, and operational logs • Assist with scheduling, calendar coordination, and meeting logistics • Prepare and organize operational documents and internal communications • Support onboarding/offboarding processes and staff logistics • Coordinate with vendors, building management, and service providers • Monitor office supply inventory and operational needs • Assist with office organization and workspace coordination • Help ensure operational tasks are completed accurately and promptlyBilling & Accounting Support • Assist with client billing coordination and invoice follow-up • Help monitor accounts receivable and payment status • Support payment tracking and billing documentation • Coordinate with attorneys and staff regarding billing-related matters • Assist with data entry and administrative accounting support • Help maintain organized financial and operational records • Assist with expense tracking, reimbursements, and vendor invoices • Support operational reporting and internal financial tracking as neededCommunication & Follow-Up • Send professional follow-up emails and reminders • Escalate unresolved items appropriately • Maintain organized communication records • Assist with internal coordination across departments