Job Description

Job Description

Foster Garvey PC, one of the Pacific Northwest’s leading law firms, is looking for a Legal Practice Assistant to join the Spokane office to primarily support attorneys in our Business, Trust & Estate, Tax & Benefits and Real Estate/Land Group practice groups.

The successful candidate will be self-motivated, enjoy teamwork, and possess strong communication skills (both written and interpersonal). A commitment to client service, attention to detail, and proofreading proficiency are essential, as are the ability to organize, prioritize, and complete numerous tasks under time constraints.

This a full-time onsite position in our Spokane office, Monday through Friday, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate client needs.

Responsibilities:

• Prepare, proofread, format and revise correspondence and documents.
• Prepare engagement letters and waivers, as requested and needed.
• Schedule appointments and conference room reservations.
• Coordinate travel arrangements, as requested.
• Assists attorneys with management of their calendars, including proactive coordination with the attorney in advance of commitments and deadlines by using automated calendar management tools.
• Assist and spearhead the coordination of notebook and binder projects.
• Run conflict checks (Intapp Open), as requested.
• Enroll attorneys in CLE courses and assist with CLE questions and recording.
• Process timely expense reimbursements through Chrome River.
• In-person support to include scanning or copying projects, as requested to include title binders, agreements and contracts.
• Assist in reviewing and finalizing attorney pre-bills.
• Establish effective working relationships and appropriately interact with others.
• Remain current in industry trends relevant to the position and the legal profession.
• Ensure expertise in technology relevant to position; proactively use most current technology to further teamwork, client service, and efficiency.
• Observes attorney-client confidentiality.
• Other duties as assigned.

Skills:

Broad computer knowledge, skills and proficiency with Windows Operating System, Word Processing, Spreadsheets (Excel), presentations (PowerPoint), Internet (Chrome and Firefox), and other compatible and related software. Prior knowledge of iManage as well as prior experience in generating Table of Contents and Table of Authorities is a plus.

• Ability to prioritize issues and workload as well as anticipate projects that need to be completed.
• Commitment to excellent customer service - acts as a liaison between the attorneys and other departments of the firm.
• Establish effective working relationships and appropriately interact with others and provide backup support as needed.
• Highly effective communications skills.
• Ability to communicate credibly and diplomatically with all levels in an organization.
• Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
• Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines.
• Ability to analyze needs and to determine priorities based on business objectives.
• High level of accuracy, attention to detail, and excellent proofreading skills.
• High client service ethic and a proven record in delivering exemplary client satisfaction to external and internal clients.
• Ability to apply effective independent judgment.
• A highly proactive, solution-oriented approach to work and interactions.
• Ability to manage multiple requests, assess priorities, and achieve solutions under deadlines.
• Strong organizational skills.
• Ability to work effectively under pressure and to meet deadlines under sometimes competing priorities.
• Creative problem-solving skills and ability to think beyond the task or project at hand.
• Reliability, dependability, and strong motivation to respond to requests quickly.
• Strong team player skills and ability to work collaboratively with diverse individuals at all levels of an organization.
• Ability to maintain professionalism under pressure.
• Strong knowledge of firm standard versions of MS Office and other relevant firm software.
• Ability to conduct basic research using both standard and electronic methods.
• Ability to operate standard office equipment.
• Knowledge of records management.
• Familiarity with legal terminology pertinent to the area of assignment.
• Excellent verbal and written skills.
• On-time and consistent attendance.
• Ability to work in a fast paced, deadline-driven environment.

Education and Experience Required:

• Bachelor’s degree and 4 years of experience in legal or professional services organization, or high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience.
• Legal secretary or paralegal certificate is preferred.
• Notary certification desired.

Physical Requirements:

• Physical requirements for this position generally include, but are not limited to:
• Manual dexterity for keyboarding and file organization.
• Writing.
• Intensive reading of small or fine print.
• Frequent use of a computer, telephone, and other standard office equipment.
• Frequent light lifting, bending, and reaching (likely to occur each day with filing, administrative, and organizational projects.)
• The ability to hear through the phone and transcription equipment.
• Frequent sitting and moving about the office.
• Considerable use of cognitive processes.
• Ability to lift at least 20 pounds.

Perks:

• In-person and virtual training opportunities.
• Collaboration across all Foster Garvey offices.
• Workplace Wellness Program, and more!

Salary Range:

The pay range for this position is $65,000 to $80,000 annually; however, actual pay may vary depending on the candidate’s education, training, experience, and other job-related factors permitted by law.

Other Compensation and Benefits:

Foster Garvey offers a competitive compensation and benefits package including, but not limited to, the following:

• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus, and more!

**The provision of benefits is contingent on an employee's ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.

Pre-Employment Screening

Any job offer will be contingent upon successful completion of a pre-employment background screening.

Apply:

To apply for this position, visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements.

We look forward to hearing from you!

Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.