Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Vision insurance

About Us

We are a fast-paced, professional law firm located in Downtown New Orleans, dedicated to providing exceptional service to our clients. We are seeking a reliable, detail-oriented, and organized individual to join our team in a multi-functional role supporting reception, file management, and accounts payable operations.

Position Overview

This position serves as the first point of contact for our firm while also providing essential administrative support. The ideal candidate is personable, highly organized, and capable of managing multiple priorities with accuracy and professionalism.

Key Responsibilities

Reception Duties

Greet and assist clients and visitors in a professional and welcoming manner

Answer and direct incoming phone calls

Manage incoming and outgoing mail and deliveries

Maintain a clean and organized front office area

File Clerk Duties

Organize, maintain, and update physical and electronic filing systems

Scan, upload, and properly categorize documents

Retrieve and distribute files as requested by attorneys and staff

Ensure confidentiality and proper handling of sensitive documents

Accounts Payable Duties

Process vendor invoices and ensure proper coding and approvals

Prepare and issue payments (checks, ACH, etc.)

Maintain vendor records and resolve discrepancies

Assist with monthly reconciliations and reporting

Qualifications

Previous experience in a law firm or professional office preferred

Experience with accounts payable or basic accounting is a plus

Strong organizational and multitasking skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to handle confidential information with discretion

Detail-oriented with strong problem-solving skills

Preferred Skills

Familiarity with legal management software (e.g., Coyote, or similar)

Experience with document management systems

Basic understanding of accounting principles

What We Offer

Competitive salary based on experience

Paid time off and holidays

Opportunities for growth and advancement

Supportive and team-oriented work environment