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Legal Records Clerk

Forrest Solutions

Legal Records Clerk

Houston, TX
Full Time
Paid
  • Responsibilities

    Job Description

    Job Description

    Job Title: Records Associate / Senior Records Associate
    Location: Houston, TX
    Pay Rate: $29/hour

    Status: Full-Time, Non-Exempt

    Overview:
    Our Houston office is seeking a highly organized and experienced Records Associate to support records operations and act as a regional subject matter expert (SME) for file center functions. This role is ideal for a seasoned records professional who thrives in a structured legal environment, takes pride in maintaining top-tier filing systems, and is comfortable mentoring staff across multiple office locations.

    Reporting directly to the Records Manager, you’ll be the operational backbone of the Houston File Center while providing remote and on-site support to teams in Dallas, Chicago, New York, and Washington, D.C. While this role does not have direct supervisory responsibilities, you’ll serve as a resource and guide for file room best practices, systems use, and special records initiatives.

    Key Responsibilities:

    • Serve as the Subject Matter Expert on file center operations, providing guidance and support to satellite offices.

    • Perform core file room functions:

      • File incoming documents to proper clips in the correct order.

      • Maintain attorney files and manage document retrieval.

      • Organize and track physical records across multiple departments.

    • Support attorneys and staff with special records projects as needed.

    • Assist in document management systems (e.g., FileTrail, NetDocs, iManage).

    • Maintain a clean, organized, and efficient records environment.

    • Lift, transport, and organize banker boxes and large volumes of files (up to 50 lbs).

    Qualifications:

    • 5–10 years of records management experience, ideally in a legal setting.

    • Demonstrated leadership or mentorship experience preferred.

    • Experience with document management systems such as FileTrail, NetDocs, and iManage is a strong plus.

    • Strong attention to detail, organizational skills, and time management.

    • Able to work independently and as part of a team.

    • Tech-savvy with Microsoft Office proficiency and typing speed of 45+ wpm.

    • Positive, professional demeanor with a commitment to service excellence.

    • Comfortable with regular lifting and extended physical activity.

    Education:

    • High school diploma required.

    About the Role:
    You’ll be part of a team that supports the firm’s mission to safeguard information integrity and reduce organizational risk. This position is as much about precision and execution as it is about collaboration and guidance. If you're passionate about records operations and want to take the lead in a high-impact legal environment, we want to hear from you.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

    The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

    Company Description

    Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

    Company Description

    Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.