Job Description

The Legal Records Clerk (LRC) is responsible for identifying, classifying, and storing electronic and physical paper records. The LRC must also retrieve records for use by attorneys and researchers at NBC/Universal. The Legal Records Management Department observes a strict process of privacy and data protection of our organization’s records which the LRC must adhere to. The LRC must identify and transfer (via pdf) legal contracts to the Electronic Legal Filing system which can then be accessed by approved users.

Essential Responsibilities :

• Identify new, older, and complex contracts for inclusion into the ELF/Imaging system.
• Scan contracts / other documents, as needed into the ELF/Imaging system.
• Convert PDF format contracts into Imaging.
• File paper contracts.
• Prepare paper legal files for permanent storage via the Versatile system.
• Use systems such as Trapp (file tracking system), NBCU proprietary RIM system and GTM (NBCU proprietary Title Management system) to manage records for NBCU projects/titles.
• Identify agreements, contracts, and miscellaneous records for uploading into Electronic Legal Filing ELF) imaging system.
• Set up new legal paper files (alpha & numerical) for NBCU projects/title.
• Pull and track paper files for attorney’s utilizing the Versatile Record Management system.
• Deliver paper files to business units supported by LRM Department.
• Standard data entry, file, and label creation using implemented systems.
• Accept new assignments from Manager as needed.

Qualifications

• 4-year degree or equivalent years of experience in a professional office environment preferred.
• Experience with Records Management software, Document Management System and/or relational database systems preferred.
• Studio/theatrical filing preferred
• Legal filing experience preferred.
• Must be technologically proficient.

Desired Characteristics : __

• Good teamwork skills.
• Enjoys working with different personality types.
• Good communication skills.
• Adaptability is a must.
• Good client focus skills.
• Familiarity with contracts is a plus.
• Problem solver to facilitate a more productive office.
• Must have a “can do” attitude and be willing to take on new and varied assignments.
• Must perform repetitive assignments at times.

Additional Requirements:

• Must be able to lift at least 20 pounds and use a step stool to place folders of paper files on high shelves.
• Must be willing to work at the NBCU Lot, 4250 building, 2nd floor location.
• Must be willing to submit to a background investigation.
• Must have unrestricted work authorization to work in the United States.
• Work hours are 9:00 am – 6:00 pm.
• Must be willing to join the Local 174 Union
• Wage: $27.840/hour

Hybrid : This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.