Job Description
Full job description
Overview
Insurance defense law firm is seeking a Legal Secretary for its San Diego office. Candidates should have previous experience working for one or more attorneys and are responsible for organizing and maintaining all files, calendaring/ scheduling, and other correspondence relating to litigation and administrative matters.
Responsibilities
Preparing and processing legal documents and papers, such as summons, subpoenas, complaints, appeals, motions, and pretrial agreements
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
Receiving and placing telephone calls; scheduling and making appointments
Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
Organizing and maintaining law libraries, documents, and case files
Assisting attorneys in collecting information relevant to caseloads
Drafting and typing office memos, letters and other correspondence
Reviewing legal publications and performing database searches to identify laws and court decisions relevant to pending cases
Submitting articles and information from searches to attorneys for review and approval for use
Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients
Performing other work-related duties as assigned
Experience
High School Diploma or equivalent required; Associates Degree or Legal Secretary Certificate preferred
Minimum of three to five years of relevant work experience in the legal field; equivalent combination of education and/or experience considered
Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political processes
Knowledge of federal and state court rules and e-filing procedures
Familiarity with litigation management software systems preferred
Knowledge of principles and processes for providing customer and personal services
Accurate typing skills with the ability to type 60 WPM
Previous calendaring experience
Ability to multi-task and manage time effectively
Ability to be flexible to adapt and act quickly when urgent matters require it
Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies
Ability to maintain confidentiality
If you are passionate about the legal field and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Legal Secretary.