We are currently seeking an experienced Legal Secretary to support attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction Litigation teams.

This position works closely with attorneys, paralegals, and other team members to provide day-to-day administrative and litigation support, maintain organization, and ensure deadlines and tasks are handled timely. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, team-oriented environment. Our Legal Secretaries work within a collaborative team structure and are expected to provide additional support where needed to meet the needs of the team.

Role Responsibilities:

• Calendaring and scheduling.
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours into accounting system.
• E-filing in various federal and state jurisdictions.
• Verbal and written communications with clients, court personnel, and other counsel.
• Opening new matters/files and assist with conflict checks.
• Maintaining master file lists.
• Processing invoices and reimbursements.
• Review bills for accuracy and perform other duties as assigned by team members.
  

Qualifications and Skills:

• Minimum of 5 years of recent law firm experience providing legal secretarial/legal assistant support in a litigation practice required (civil litigation background is preferred, defense background is a plus).
• Proficiency in Microsoft Outlook, Word, Power Point and Excel.
• Strong knowledge of legal terminology, litigation procedures, and local court requirements.
• Proficiency with state and federal e-filing systems, including eFileTexas, CM/ECF, and PACER.
• Working knowledge of the Texas Rules of Civil Procedure.
• Excellent written and verbal communication skills, including strong grammar, proofreading, and document formatting.
• Ability to work independently and collaboratively while exercising professionalism, discretion, and appropriate handling of confidential information.

We offer competitive compensation and a comprehensive benefits package including medical, dental, vision, 401K and more.