Our Client

Our client, a respected and long-established medical malpractice defense firm, is looking for a dedicated Legal Secretary to join its team in their White Plains, NY, location. This full-time, direct hire role offers a salary range of $65-80k plus overtime eligibility and comprehensive benefits. After an initial 45-day period, the position includes one remote workday per week. You must be commutable to White Plains. If you're an experienced legal professional seeking a stable, supportive environment with deep-rooted mentorship and long-term growth potential, this is an excellent opportunity.

Who We’re Looking For

We’re seeking a skilled Legal Secretary with hands-on experience supporting litigation attorneys in medical malpractice defense. The ideal candidate thrives in a fast-paced setting, demonstrates exceptional organizational skills, and has a meticulous approach to preparing and managing legal documents. You’ll play a vital role in ensuring smooth day-to-day operations while working alongside attorneys dedicated to defending healthcare professionals.

What To Expect as a Legal Secretary

• Support medical malpractice defense attorneys with comprehensive legal and administrative tasks
• Answer and screen phone calls for assigned attorneys
• Prepare, proofread, edit, and finalize legal documents (answers, motions, pleadings, discovery, closing documents, memos, reports, and correspondence)
• Maintain detailed logs to track outstanding documents and deadlines
• Prepare and process invoices and invoice memos
• Draft and send correspondence with transcripts to clients and counsel
• Assist attorneys with scanning, copying, and printing
• Set up devices for attorneys for virtual meetings and court proceedings
• Provide NYSCEF consent for attorneys
• E-file answers, motions, and other legal documents on behalf of attorneys

Qualifications For Success

• Proven experience as a Legal Assistant, Legal Executive Assistant, or Legal Secretary supporting a litigation practice
• Medical malpractice experience required
• Strong knowledge of legal terminology, documents, and court filing procedures
• Exceptional proofreading and editing skills, with keen attention to detail
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Fast-paced office environment with multitasking required
• Familiarity with NYSCEF e-filing procedures is preferred
• Proficiency in Microsoft Office Suite and legal document management systems is required

Salary Range: $65,000 - $80,000

Reference: 147598