Legal Secretary

Morgenstern Law Group

Legal Secretary

Woodland Hills, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Job Description

    We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm. The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work.

    Primary Responsibilities:

    • E-Filings and serving court documents (both State and Federal)
    • Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositions
    • Knowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of service
    • Drafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessary
    • Client contact, contact with witnesses and opposing counsel
    • Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format.
    • Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said records
    • Scheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,
    • Making copies of documents for service; preparing envelopes and/or labels for said service.
    • Assisting others when needed

    Necessary Skills

    • Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal)
    • Ability to think and act independently and with minimal supervision
    • Prior experience in an insurance defense law firm
    • Excellent organizational skills
    • Strong attention to detail and ability to meet deadlines
    • Flexibility
    • Outstanding time-management and typing skills
    • Ability to multitask