Job Description

Job Description

Position Overview:
We are seeking a skilled and detail-oriented Legal Secretary to join our team on a part-time basis. This is a direct hire position with a total of 20 hours per week. The ideal candidate will have experience in legal administrative tasks, strong organizational skills, and a background in accounting and billing.

Key Responsibilities:

Accounting and Billing Support:

• Manage all accounting and billing matters for the IP group, including:
• Entering and revising time in PerfectLaw
• Handling invoices, reimbursement receipts, and preparing ad hoc invoices
• Assisting with foreign patent annuities
• Sending out invoices to clients and managing billing questions from vendors/clients
• Tracking foreign vendor invoices and managing client budgets
• Reconciling credit cards and maintaining credit balances
• Collaborating with the accounting team to finalize invoices and resolve IP-related accounting issues

Administrative Support:

• Maintain calendars, schedule appointments, and send reminders for the team
• Organize meetings for the IP group
• Monitor and respond to emails on behalf of team members when necessary
• Assist with miscellaneous correspondence unrelated to specific IP matters
• Prepare and manage engagement letters and track their status
• Draft and manage new client and new matter forms

Document and Mail Management:

• Support document management using tools like iManage
• Handle incoming and outgoing mail (e.g., CMRRRs, FedEx, etc.)
• Work with the team to ensure the docket is updated appropriately

Qualifications:

• Experience: Previous experience as a legal secretary or administrative assistant in a professional setting. Legal billing and accounting experience is required.
• Strong attention to detail and excellent organizational skills
• Proficiency in accounting or bookkeeping; must be comfortable working with numbers
• Effective communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Technical: Familiarity with legal billing software (e.g., PerfectLaw) and document management systems (e.g., iManage) is a plus.
• Maturity: Seeking a professional, self-motivated individual with a mature approach to work

Schedule:

• In-office: Tuesday, Wednesday, and Friday, 10:00 AM – 3:00 PM
• Remote or in-office (candidate’s preference): An additional 5 hours during the remainder of the week

Pay: $30/per hour

Job Type: Part-time

Expected hours: 20 per week

Experience:

• Law office: 3 years (Required)
• invoicing: 2 years (Required)
• accounting: 3 years (Required)
• secretary: 2 years (Preferred)

Ability to Commute:

• San Antonio, TX 78212 (Required)

Company Description

LeadingEdge Personnel's goal is to help you find your next career move. LeadingEdge Personnel focuses on temp, temp-to-hire and direct hire placements throughout the Austin & San Antonio area. We staff for the best because we attract the best employees. We can't wait to help you achieve your next dream job!

Company Description

LeadingEdge Personnel's goal is to help you find your next career move. LeadingEdge Personnel focuses on temp, temp-to-hire and direct hire placements throughout the Austin & San Antonio area. We staff for the best because we attract the best employees. We can't wait to help you achieve your next dream job!