A highly respected, award-winning law firm is seeking an experienced Legal Secretary to provide administrative and legal support to senior attorneys in a collaborative and fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and a professional, team-oriented mindset.

This is a full-time, in-office position based in New Jersey, with the potential for a hybrid schedule following an initial onboarding period.

Key Responsibilities:

• Provide high-level administrative support including managing calendars, scheduling meetings, and coordinating travel arrangements

• Prepare, format, and proofread legal documents including pleadings, briefs, exhibits, and trial preparation materials

• Coordinate logistics for court appearances and client meetings

• Draft and send communications on behalf of attorneys; handle confidential information with discretion

• Maintain organized case files and legal records in both physical and digital formats

• Submit and track expense reports through internal systems

• Enter attorney time as needed and provide gatekeeping support

• Collaborate with another assistant to ensure continuous support and coverage for senior attorneys

• Perform additional administrative tasks and office support as assigned

Qualifications:

• Bachelor’s degree required

• Minimum of 5 years of experience in a legal or professional services environment

• High proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal software is a plus

• Strong command of grammar, legal terminology, and formatting requirements

• Exceptional proofreading, organization, and time management skills

• Demonstrated ability to manage sensitive information with professionalism and discretion

• Experience with Concur or similar expense reporting systems preferred