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Bid & Proposals Coordinator

Lehr Sacramento

Bid & Proposals Coordinator

Sacramento, CA
Full Time
Paid
  • Responsibilities

    Job Description

     

    JOB DESCRIPTION:

     

    The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

     

    The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of LEHR in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Project Management, Sales& Installation Managers and other subject matter experts, as needed - and thus, is a highly visible role.

     

    The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

     

    RESPONSIBILITIES OF THE COORDINATOR OF BIDS & PROPOSALS:

     

    ·         Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team

    ·         Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans

    ·         Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline

    ·         Work closely with, sales & project management to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal

    ·         Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.

    ·         Solicit management reviews and approvals during proposal development

    ·         Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements

    ·         Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders

    ·         Research and gather information to include corporate information, product information, and other standard materials

    ·         Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids

     

    PROPOSAL WRITING:

     

    ·         Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition

    ·         Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise

     

    POST-SUBMITTAL ACTIVITIES:

     

    ·         Debrief teams after proposal submittal

    ·         Interview team members on successful or unsuccessful strategies and tactics,

    ·         Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.

     

    BASIC QUALIFICATIONS OF THE COORDINATOR OF BIDS & PROPOSALS:

     

    ·         Proven ability to work across organizations with effective communication, leadership, and project management skills

    ·         Proven attention to detail

    ·         Excellent writing, grammar, and spelling ability

    ·         Excellent presentation and written/oral communication skills

    ·         Ability to work in a deadline-conscious, results-driven environment

     

    COMPENSATION:

    ·         SALARY RANGE: DOE and scope of responsibilities

    ·         COMPANY BENEFITS: Medical, Vision, Dental, 401K available., PTO and holidays

    ·         WORK HOURS: 8:00 am - 4:30 pm

    ·         PAY PERIODS: 26 pay periods to be paid every other Friday.

    ·         JOB TYPE: Full-time

    Company Description

    You know what you need to keep your department’s cars running in top condition, but actually installing emergency equipment isn’t part of the academy training. That distinction belongs to Lehr. We understand what law enforcement vehicles, fire trucks, and other emergency vehicles need, and, more importantly, how to make sure everything is working in sync. As one of California’s largest suppliers, we warehouse thousands of products to expedite your service ticket for items like light bars, siren controllers, computer mounts and corner strobe systems. After all, a vehicle sitting in the shop won’t help you cover your responsibilities on tonight’s shift. We’ve earned a reputation for providing first-responders with the top-notch technical products they need, always at competitive prices, and always installed by our experienced team of technicians. When your department is really in a fix, we’re also one of a handful of shops that can repair and rebuild starters and alternators, for example—we know you need vital, economical choices for fleet vehicles. Together we’ll see that you—and California citizens—get the best the city has to offer in emergency services.