Job Description

Accounts Payable Representative works closely with Manager and Sales Representatives.  Under the direction of Management, the Accounts Payable Representative is responsible for maintaining the Accounts Payable system by performing clerical tasks, analyzing the accuracy of vendor invoices, vendor data and data entry. The Accounts Payable Representative is also responsible for ensuring all vendor invoices represent correct payable amounts before processing and monitor vendor terms and discounts.

RESPONSIBILITIES OF THE ACCOUNTS PAYABLE REPRESENTATIVE:

·         Ensure all invoices, charge backs and credits are reconciled in a timely and accurate manner to ensure prompt payment to vendors.

·         Ensures all invoices, charge backs and credits are coded with correct general ledger codes to ensure proper ledger entries.

·         Ensure all manual checks, drafts and wires are entered correctly into the system to ensure timely and accurate weekly payment processing.

·         Ensure charge backs and credits are reconciled and resolved in a timely manner to prevent a delay in vendor payments.

·         Coordinate discussions with vendors to ensure vendors are updated on any disputed items or reasons for non-payment.

·         Responds to all vendor inquires in a timely and professional manner to ensure an excellent business relationship with all vendors.

·         Works with the Receiving department to resolve receiving discrepancies.

·         Works with the Purchasing Agent or Sales Team to resolve purchase order discrepancies.

·         Works with Management on any discrepancies that are not resolved in a timely manner. 

·         Participate in Accounts Payable projects as designated by Manager. The arena would vary from project to project.

·         Ensure proper document retention for research and reference.

·         Ability to work closely with others as a team player with a positive attitude, willingness to help others.

·         Ability to work with minimal supervision.

·         Ability to work under well under pressure and meet deadlines set-forth by Management including but not limited to month end activities.

REQUIREMENTS:

·         Previous Accounts Payable experience preferred.

·         NAV experience preferred.

·         Possess strong verbal and written communication skills.

·         Strong Excel, Outlook and Microsoft Window software skills.

·         Understanding of vendor billing document types- direct billing and charge backs and credits.

·         The ability to manage multiple tasks, follow established policies and procedures and willingness to learn new duties.

·         High attention to detail, accuracy and ability to work in a high-volume environment.

·         Ability to understand Accounts Payable flow and ensure resolution meets company guidelines/procedures.

EDUCATION AND EXPERIENCE:

• Education: High school diploma or G.E.D.
• Experience: 2+ years of Accounts Payable experience required.

BASIC QUALIFICATIONS OF THE ACCOUNTS PAYABLE REPRESENTATIVE:

·         Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data      analysis and multi-tasking skills.

·         Proven ability to work across organizations with effective communication, and leadership,

·         Proven attention to detail.

·         Excellent writing, grammar, and spelling ability.

·         Ability to work in a deadline-conscious, results-driven environment.

·         Ability to communicate effectively both verbally and in writing.

·         Ability to interact interdepartmentally and with vendors in a professional manner.

·         Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

·         Possess strong organizational, time management, and follow-up skills.

·         Self-motivated and reliable.

·         Strong work ethics and ability to handle confidential information in a discreet, professional manner.

COMPENSATION:

·         SALARY RANGE: DOE and scope of responsibilities

·         COMPANY BENEFITS: Medical, Vision, Dental, 401K available., PTO and holidays

·         WORK HOURS: 8:00 am - 4:30 pm

·         PAY PERIODS: 26 pay periods to be paid every other Friday.

·         JOB TYPE: Full-time

Company Description

You know what you need to keep your department’s cars running in top condition, but actually installing emergency equipment isn’t part of the academy training. That distinction belongs to Lehr. We understand what law enforcement vehicles, fire trucks, and other emergency vehicles need, and, more importantly, how to make sure everything is working in sync. As one of California’s largest suppliers, we warehouse thousands of products to expedite your service ticket for items like light bars, siren controllers, computer mounts and corner strobe systems. After all, a vehicle sitting in the shop won’t help you cover your responsibilities on tonight’s shift. We’ve earned a reputation for providing first-responders with the top-notch technical products they need, always at competitive prices, and always installed by our experienced team of technicians. When your department is really in a fix, we’re also one of a handful of shops that can repair and rebuild starters and alternators, for example—we know you need vital, economical choices for fleet vehicles. Together we’ll see that you—and California citizens—get the best the city has to offer in emergency services.