Job Description

This is an entry level position.

JOB SUMMARY: The Program Coordinator ensures that pre- and post-donation activities run smoothly and efficiently and maintains internal and external communications. . He/She utilizes spreadsheets to track donations by date, sector, and geography, and compiles other information needed for the smooth and efficient operation of the Foundation.  He/She  organizes financial files, donee reports, invoices and other materials received by prospective and current organizations. The Program Coordinator plans and organizes programs and activities as well as helps build positive relationships within the team and external parties.

RESPONSIBILITIES AND DUTIES:

Grantee Application Analysis

• Conduct research to find appropriate organizations that meet Foundation criteria.
• Evaluate organizations to determine if they qualify.
• Add disqualified organizations to the appropriate tab in database.

Grant Processing:

• Maintain updated records and create funding documents (cover sheets).

• Mail checks with accompanying documentation.

• Collect new information and reconcile lists.

Post-Funding Grantee Engagement:

• Manage grantee database.
• Receive and process all incoming and outgoing mail, including donation acknowledgements and funding proposals.
• Match tax receipts to check invoices and file accordingly.
• Track receipt of checks per bank reconciliations and follow up on checks not cashed within 60 days of mailing.
• Schedule and organize site visits, maintain agendas, and track visits in database.

Special Projects:

• Conduct research on areas of special interest to the President and Board of Directors.

·        Schedule project work, coordinate project activities, and set priorities for managing the project.

QUALIFICATIONS AND SKILLS:

•       Flexibility

•       Self-motivation

•       Organizational and planning skills

•       Close attention to detail

•       Ability to work under pressure

•       Administrative and clerical skills

•       Interpersonal skills, including excellent written and verbal communication

•       Proficiency in Microsoft Office and Google Suite

EDUCATION REQUIREMENTS: Bachelor’s Degree