Applicants must be located in Texas Fast Track Transactions is hiring a highly organized, detail-driven Real Estate Transaction Coordinator Assistant who thrives behind the scenes and wants to grow into a full-time Transaction Coordinator role. This is a fast-paced role with strict deadlines and high expectations for accuracy. If you love checklists, clean systems, and staying ahead of timelines — this could be the perfect fit. This role includes evening and weekend coverage on an alternating schedule. Candidates must be reliable and available during assigned shifts, including nights and weekends, as required for transaction deadlines and client needs. Performance Standards Fast Track Transactions is quality-driven and deadline-focused. This role requires someone who can: • Follow SOPs and checklists consistently • Meet deadlines without reminders • Produce accurate work with minimal rework • Maintain clean, complete, compliant files Great Fit For Someone Who… • Naturally double-checks details before submitting work • Enjoys structured workflows and organized systems • Catches issues before they become problems • Wants to build a long-term career in transaction coordination You’ll Love This Role If… • You’re detail-oriented, and accuracy matters to you • You’re comfortable working under deadlines • You like checklists, structured systems, and clean files This Role Is Not a Fit If… • You dislike detailed admin work • You often miss deadlines or small details • You prefer unstructured work without processes Responsibilities: • Manage administrative aspects of real estate transactions from pre-contract to closing • Prepare and draft representation agreements, offer templates, and supporting documents • Track timelines, deadlines, and transaction milestones with strong follow-through • Enter and manage listing data in MLS and maintain accurate CRM updates • Schedule inspections, photography, and other transaction-related appointments • Collect, organize, upload, and maintain transaction documents for compliance • Forward documentation to brokers for file compliance and maintain well-organized digital files • Communicate professionally with agents, clients, lenders, title companies, and vendors • Proactively identify missing items, errors, and issues before they become problems Qualifications: • Active Texas Real Estate License is required • 3+ years of experience in transaction coordination or real estate administration • Ability to work nights/weekends on an alternating schedule • Strong organizational, time management, and multitasking skills • Excellent verbal and written communication skills with a customer-first mindset • High attention to detail with strong problem-solving ability and follow-through • Typing speed and written accuracy are essential • Proficiency with MLS and transaction/CRM systems (Dotloop, Skyslope, Jointly, Salesforce, etc.) • Motivated, proactive, dependable, and service-oriented • Education: High school diploma/GED required; some college coursework preferred Compensation: $22 hourly DOE

• Manage administrative aspects of real estate transactions from pre-contract to closing • Prepare and draft representation agreements, offer templates, and supporting documents • Track timelines, deadlines, and transaction milestones with strong follow-through • Enter and manage listing data in MLS and maintain accurate CRM updates • Schedule inspections, photography, and other transaction-related appointments • Collect, organize, upload, and maintain transaction documents for compliance • Forward documentation to brokers for file compliance and maintain well-organized digital files • Communicate professionally with agents, clients, lenders, title companies, and vendors • Proactively identify missing items, errors, and issues before they become problems