Job Description

SUMMARY:

Provides customer service and professional-level clerical and administrative support to the Planning & Development directors as directed.

DUTIES:        

• Demonstrates regular and predictable attendance.

• Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.

• Performs professional-level clerical and administrative duties for the Planning & Development Department as directed; prepares, maintains, and retrieves departmental records and documents; receives, sorts, and screens mail; produces a variety of material from rough draft, oral recording, and/or written or oral instruction.; proofreads/edits correspondence and documents for the department/office.

• Assist Fiscal Officer in coordinating bills and purchase orders for payment; makes travel and lodging arrangements; maintains all office equipment, orders toner, and request maintenance when needed

• Organizes meetings; prepares, uploads, and distributes materials for LCPC, LCATS and Development boards under the direct supervision of the Development Director, Planning Director and LCATS Director; prepares thorough and accurate minutes of all meetings of LCATS, LCPC and Development and notes of departmental meetings.

• Responds to Fair Housing calls, and forwards them via email to the Community Development Specialist; records calls on the Fair Housing form, and places form in folder on computer. 

• Assists Development Division in providing Fair Housing training as needed.

• Receives and screens incoming departmental phone calls (e.g., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.).

• Receives, screens, and verifies information submitted to the department/office (e.g., forms, requests, reports, resolutions, etc.); uses information received to maintain and/or update records and files; forwards information to appropriate party according to established procedures.

• Assists general public in answering routine planning, zoning, transportation Community Development Block Grant (CDBG, Housing Rehab, Fair Housing and Issue 1) determination questions of non-technical matters.

• Assists in recruiting, interviewing and training of clerical personnel when assigned from other agencies. 

• Meets all job safety requirements and all applicable OSHA safety standards that pertain to the essential functions of the position and all agency safety procedures.

• Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.

Qualifications

MINIMUM QUALIFICATIONS:

Associate’s degree (A.A.) or equivalent from two-year college or technical school and six months to one year related experience and/or training; or equivalent combination of education and experience.

ADDITIONAL QUALIFICATIONS (AGENCY/DEPT. QUALIFICATIONS):

High-level customer service with the ability to project a professional and positive image of the Department.  Strong organizational skills with multi-tasking capabilities.  Quick & willing learner.  A self-motivated, self-starter with a strong work ethic.  Highly proficient with Microsoft Office applications, particularly Word, Excel and Outlook.  Proficiency in other related software.  Notary Public Certification (may be obtained during first year of employment).  Prior experience in a professional support position (administrative / clerical) is highly desired.  Prior work experience in accounting / bookkeeping is highly desired.  Familiarity with QuickBooks is preferred.  Familiarity with Adobe Photoshop, Illustrator, InDesign and /or Acrobat is preferred.  Familiarity with producing meeting minutes of committees / public bodies is preferred.  Familiarity with records retention is preferred.

Additional Information

APPLICATION PROCEDURES: Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at www.lcounty.com.

Successful candidates will be subject to Licking County’s pre-employment drug screen and background check

Licking County is an Equal Opportunity Employer.