Office Assistant / Sales Support - Lighting Distinctions, Encinitas, CA

This is a great opportunity to learn the ins and outs of a lighting business. Home-type working environment.

Duties to include: scheduling jobs and staff, client communications, follow-up on existing clients and potential leads, office coordination, administration and ordering from vendors.

Must have: Strong computer skills and clean driving record.

NOTE: This is a strictly non-smoking environment.

THE JOB

Office support: · Scheduling clients, installers and team members

· Calendar management

· Telephone calls, composing detailed emails and texts.

· Filing and document management,

· General support to owner with personal matters and for office.

Sales: · Maintain Client information on system.

· Follow up on leads and quotes.

· Obtain client feedback after completion of work.

· Arrange professional photo shoots and update and maintain photo library

Operations: · Assistance in bookkeeping, preparation of invoices or statements, updating accounts receivable – Required -Strong in Excel

· Payments and credit management

· Obtain Insurance certificates

· Assist with permit applications

· Follow up with orders from suppliers

· Collections and deliveries as required

· Troubleshoot emergencies

Must have skills for this job:

Strong experience with MS Office (Word, Excel) is essential

Type at least 50 words per minute

Prior administrative/office assistant experience

Excellent English verbal and written communication skills

Strong organizational and prioritization skills

Professionalism and good interpersonal skills

Valid driver’s license and clean driving record

Lift and carry packages of up to 20lbs

Clean driver’s license

Must love dogs – resident dog is part of the team.

Advantageous:

Ø Project management or exposure to construction, property development, renovation

Ø Experience with Quick Books a plus. Training provided

Ø Ability to speak and understand Spanish is beneficial

Lighting Distinctions is a family-owned lighting design and supply company. Our reputation for quality and service is driving our rapid growth.

You will need to be self-motivated, hardworking and willing to take good direction from others. We are looking for a team player, with a positive attitude and willingness to learn. In return you will gain experience across the range of activities required to run a business, learn a new field or expand your current knowledge base.