Elite Investment Bank looking for Administrative Professional to handle Executive Assistant (Consultant) role in Chicago, IL.

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JOB RESPONSIBILITIES:

• Telephone coverage, answer phones, take accurate messages, know executives' whereabouts at all times, handle urgent / confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Maintain executives' calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Coordinate all related conference rooms including any catering, audio / video conference set up
• Coordinate closing dinners, client outings
• Arrange all aspects of travel, keeping executives' travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services
• Prepare all itineraries
• Prepare and submit all expense reports on a timely basis
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
• Maintain filing system, correspondence, documents and personal files for Managers
• Navigate Firm's resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
• Retrieve research or other necessary materials from intra / internet
• Send and retrieve digital and inbound faxes
• Open and distribute Managers' mail, sort and prioritize; arrange messenger and overnight package services
• Provide backup support for colleagues during vacation/sick days, and assist their Managers as needed with phone coverage and other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

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QUALIFICATIONS TO BE SUCCESSFUL IN ROLE:

• Excellent communication, writing, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible to covering different groups

Other Requirements:

• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other applications helpful include Excel, PowerPoint, internet and research tools
• Solid typing skills (60+ wpm)
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

• Office Manager

Hours:

• 7:30 AM - 5:30 PM

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