Our small but growing company needs a reliable, organized Administrative Assistant to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we're excited to talk with you. The ideal candidate will report to multiple managers with minimal direct supervision. Therefore, he or she needs to have superb time management and organization skills. The candidate will be comfortable with general office operations, including electronic correspondence, filing, typing reports and distributing mail. Our Administrative Assistant is one of the faces of our organization, and therefore should have good people and communication skills in order to best work with our clients. We also hope that our Administrative Assistant will help us identify ways we can be more effective and efficient by contributing fresh ideas for improvement. Administrative Assistant responsibilities: - Answer six-line phone system and direct calls as required - Take customer orders over the phone - Design and maintain filing and storage systems in the office - Greet clients and vendors upon arrival and direct them to appropriate offices - Maintain office supply inventory - Retrieve documents and files when requested - Read and route incoming mail and process outgoing mail - Light accounting duties, including but not limited to, invoicing and preparing deposits - Create, edit, and update spreadsheets - Provide support to the President/V President - Miscellaneous projects upon request Administrative Assistant skills: - Experience in fast paced office environment - Familiarity with multi line phone systems - Basic bookkeeping, Quickbooks experience preferred - Organized and efficient - Pleasant, friendly disposition - Strong interpersonal communication skills 20+ hours per week, $14+ per hour.