Job Description
FINANCE MANAGER
Position overview:
This role reports directly to the Financial Controller. He/she is responsible for the production of the New York management accounts, accounts payable processing and financial controls relating to the Lisson NY business unit. The role has primary responsibility for providing timely, accurate and concise information to the senior management team, the department heads, staff and suppliers. The person in this role will also manage petty cash in New York.
This role is made up of 3 main elements:
Contribute to accurate and fully reconciled monthly management accounts to the agreed timetable ensuring full understanding of significant variances to budget and to prior year for each entity.
Overseeing all year-end activities for Lisson New York, including profit and loss reporting, balance sheet reconciliations and cash flow analysis.
Ensure SAP B1 is being used optimally and with appropriate controls.
Work closely with budget managers & the Financial Controller to monitor and analyse
costs and ensure targeted savings are achieved.
Reviewing overhead costs ensuring appropriate accruals and prepayments are in
place.
Assist with the annual budgeting process with specific responsibilities for New York
overheads.
Ensuring that Lisson Gallery meets all US audit and other statutory requirements.
Ensure full and timely compliance with all tax legislation for Lisson New York in regard
to income, sales and payroll taxes.
Prepare cash flow forecasts.
To implement effective balance sheet controls, particularly in respect of control
account reconciliations.
To design and implement effective and efficient Petty Cash and Staff Expenses
processes.
To ensure New York bank & credit card reconciliations are completed on a timely basis
including the proper classification of expenses and that there are no unreconciled items
• Ensure Concur Expense/Management is being used optimally and with appropriate controls for staff expenses and in the near future for third party vendors
Manage the purchase ledger function in line with Company policies and procedures
Ensure supplier invoices and staff expenses (including supporting documents) are
correctly recorded in the accounting system
• Liaise with internal stakeholders and suppliers to ensure that queries are resolved within acceptable timescales
Monitor supplier statement reconciliations
Weekly and monthly monitoring of the purchase ledger performance ensuring a
consistent level of quality and compliance is delivered
Continuous review of internal processes
Key skills/attributes include: Essential
4+ years of experience in a fast-paced business environment
Qualified accountant or qualified by experience (has a working knowledge of
GAAP)
Motivated individual with excellent time management skills
Strong organisational skills with the ability to multitask
Proven record of demonstrating an ability to work on their own or within a group
setting
Excellent written and oral communication skills
Excellent attention to detail
Strong analytical and problem-solving skills
Strong focus on providing an excellent service to internal and external customers
Strong IT skills, particularly in the use of financial packages (in particular SAP B1
& Concur or similar), spreadsheets and databases
Desirable
Experience with Sales Tax Rules and in particular the Wayfair Ruling
Interest in and familiarity with art galleries
Ability to work in a matrix organisation structure
Ability to develop and implement policies, ensuring stakeholder support
Able to adhere to & enforce current policies & an ability to develop/implement new
policies to improve the overall financial performance, security & reliability of information.
Company Description
Commercial Art Gallery