Professional Search Group – OC has partnered with a respected law firm to identify and hire a skilled Litigation Assistant. This role is an integral part of the legal team, providing advanced administrative and litigation support to attorneys and assisting with the day-to-day management of cases. The Litigation Assistant will also serve as a point of contact for both internal staff and clients, ensuring smooth coordination and timely delivery of legal services.

Key Responsibilities

• Maintain and organize case files—both physical and electronic—including document uploads, keyword searches, updates, and quality control.
• Draft templates and preliminary documents such as pleadings, motions, discovery, declarations, and proposed orders.
• Prepare and submit filings with state and federal courts, including e-filings.
• Manage calendars for hearings, deadlines, and other case-related events.
• Assemble binders for depositions, mediations, hearings, and trials.
• Coordinate logistics for depositions, mediations, arbitrations, and other proceedings.
• Edit, format, proofread, and finalize legal correspondence, memoranda, and reports with strong attention to detail.
• Redline documents to ensure accuracy in grammar, punctuation, and formatting.
• Assist with billing processes, including time entry edits, reviewing proformas, and coordinating with the billing team on invoices.
• Support attorneys daily by anticipating needs, suggesting process improvements, and ensuring workflow efficiency.
• Handle additional administrative duties as assigned.

Qualifications

• Minimum of 4 years of legal secretary experience, with at least 3 years supporting litigation practices.
• Bachelor’s degree preferred.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and experience with document management systems such as iManage or ProLaw.
• Familiarity with court filing requirements at both the state and federal levels.
• Strong organizational skills, ability to multitask, and proven attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to build effective working relationships across teams and maintain confidentiality.
• Must be able to type accurately and quickly.
• Background check required.

Physical & Work Environment Requirements

• Frequent sitting, computer use, and handling of documents.
• Occasional bending, reaching, and lifting up to 15 lbs.
• Standard office environment with moderate noise and occasional interruptions.

Benefits Offered

• 401(k) with employer contribution
• Comprehensive medical, dental, and vision coverage
• Employer-paid life and AD&D insurance ($25,000)
• Aflac options available
• Paid vacation, sick time, holidays, and floating holidays
• Full-time schedule (37.5 hours/week, 7.5-hour days)
• Regular employee appreciation events including celebrations, holiday gatherings, and recognition weeks