Job Description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

** Job Summary**

The Litigation Docket Specialist is responsible for managing and maintaining the legal docketing system, working with firm attorneys and staff and using the firm’s litigation docketing software. This role provides timely and detailed service to ensure all critical deadlines, court dates, and case-related events are accurately recorded, tracked, and communicated to attorneys and staff. The specialist works closely with legal teams to review court filings, monitor rules and procedures, and update the docket database with relevant information. The Specialist also provides comprehensive administrative and filing support, assists in departmental initiatives, special projects, and handles a variety of docketing and calendaring tasks.

** Job Responsibilities**

• The Litigation Docket Specialist is responsible for calculating, recording and docketing litigation related deadlines for matters pending in state and federal courts, as well as arbitrations and mediations, and monitoring associated reminders, emails and reports.
• Review court filings, orders and notices to identify important dates and requirements; enter case information, activity, and deadlines into firm docket system.
• Ensure compliance with court rules, local procedures, and firm policies regarding docketing.
• Communicate and coordinate with case teams to review and confirm court deadlines and instructions; communicate deadlines and changes to case teams promptly.
• Research and/or monitor cases with the use of various online resources, and provide court filing and service information.
• Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules and procedures.
• Generate calendar reports and queries for case teams based upon standard procedures, and generate custom docket reports and queries as requested.
• Assist with service and filing of court documents.
• Perform Electronic Court Filings in Federal, State and Appellate Courts.
• Assist with development of department policies and procedures and innovation related projects.
• Occasional travel to local courts and agencies.
• Other duties as assigned to fully meet the requirements of the position.

Qualifications

Requirements:

** Knowledge, Skills and Abilities**

• Minimum two (2) years docketing experience in a law firm docket department required.
• Strong familiarity with litigation docketing and calendaring procedures.
• Strong working knowledge of Illinois Civil Practice Law and Rules, the Federal Rules of Civil and Appellate Procedure and ability to navigate other bodies of rules and procedures as needed.
• Proficiency in utilizing docketing software (i.e. eDockets, CompuLaw, CourtAlert) for calendaring and reporting.
• Knowledge of various court websites, docket searching and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express etc.).
• Strong knowledge of federal and state e-filing procedures and technologies.
• Proficient with Microsoft Office suite applications.
• Strong attention to detail and ability to prioritize tasks in a high-pressure environment.
• Excellent communication, time management and organizational skills.
• Strong collaborative skills and flexibility to adapt to changing department procedures when necessary.
• Strong communication, problem-solving and service skills.
• Available to work overtime and/or do limited business travel.

** Education**

The position requires a Bachelor’s Degree. Equivalent training and legal experience may substitute for education.

** Experience**

The position requires a minimum of two (2) years of docketing experience during which knowledge, skills and abilities relevant to the position were attained.

Additional Information

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $63,000-$82,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.