Job Description
LOCAL PROJECTS, a National Design Award winning experience design studio located in the Downtown Seaport area of Manhattan, is looking for a high energy self-starter Assistant on our Operations team. This is a great opportunity to learn how to support a fast-paced design and technology studio while building career experience in the world of interactive design and media production.
A successful Assistant will be interested in general operations management in a creative environment. We are looking for a whole-brain thinker, with excellent research, writing and communication skills. You must be curious, proactive, organized and self-motivated. You work well both independently and as part of a team and have no problem pitching in and wearing many hats as necessary while leaving your ego at the door. Your ability to follow through, self manage and hold yourself accountable are essential attributes.
You will play an important role in supporting company leadership across a wide range of tasks and initiatives that drive company evolution, culture and growth.
This assistant reports to the Head of People and Culture with a dotted line to the Managing Director and the Director of Project Management.
(Only applications that include a cover letter will be considered.) RESPONSIBILITIES:
Support the Head of People and Culture with the day to day management of processes
Provide support for a wide array of HR initiatives
Coordinate interviews and follow up with hiring managers
Maintain applicant status changes through our applicant portal
Assist with employee onboarding and offboarding
Lead Intern recruitment
Assist with administering various HR processes:Performance Planning, Time Off,
Take meeting minutes, distill and disseminate action items as directed
Research a wide range of topics as assigned.
Distill and disseminate research findings as directed into spreadsheets/databases/presentations
Participate in and help to create HR Initiatives and Learning Development opportunities based on the needs of the business/teams
Assist with Local Projects culture including coordination of events, creative presentations, lunch and learns and celebrations
Organization of a wide array of digital information in company drives
Act as administrative backup to the Studio Manager as directed by HR
REQUIREMENTS
MS Office (including Excel, Word, Keynote)
Experience with Google Suite products (Mail, Google Drive, Google sheets etc.)
Exercises care and discretion with sensitive and confidential information
Strong interpersonal skills
Organized, accurate, thorough, and able to monitor work for quality
Ability to multitask in a very fast paced environment
Excellent communication (verbal and written) & listening skills
Is structured, proactive and is excellent at time management
EXPERIENCE:
BENEFITS
Health/Dental/Vision, 401k, generous PTO package, Commuter Transit Benefits, American Alliance of Museums membership, as well as allowance for professional development and growth.
Local Projects is committed to a diverse and inclusive workforce. Our collaboration with each other and the experiences we create together greatly benefit from a range of perspectives, which can only come from diversity of all types, across all disciplines, at all levels of the studio. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.
Local Projects is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.