Construction Office Manager
Job Description
Maintain Employee files & record keeping regarding the employee
Comply with local, state, & federal government reporting requirements
Secure & Maintain Surety bonds
Act as liaison between company & customer
Pay any debt as it comes due for payment in a timely manner
Issue invoices to customers
Ensure that receivables are collected promptly
Record cash receipts & make bank deposits
Conduct a monthly reconciliation of every bank account
Provide information to the external accountant who creates the company's financial statements
Maintain all Correspondence between Customers, Engineers, Subcontractors, & Government Entities
Maintain an orderly accounting filing system
Maintain the chart of accounts
Process payroll in a timely manner
Maintain & Pay Auto & Property Insurance
Maintain customer records by updating account information
Issue & oversee contracts for the project
Prepare all Change Orders to subcontracts & purchase orders
Submit Engineered Drawings from the Engineer
Submit Applications for Payments
Process employee year-end W2s & 1099 Forms distributing to employee/ payee & government
On a quarterly basis file & pay federal & state payroll taxes
Perform fiscal year-end accounting closeouts with CPA
Process new hire employees
Purchase materials, supplies & equipment economically & expeditiously for projects
Monitor office supply levels & reorder as necessary
Attract potential customers by answering product & service questions
Maintain project schedule
Prepare accurate estimates & bid solicitations, material quotations
Coordinate material deliveries & subcontract work in accordance with progress schedule
Resolve, or assist in resolving, design & detail problems with customers
Attend pre-construction meetings & job meetings
Answer phones and greet clients warmly.
Filing duties.
Perform basic bookkeeping duties.
Answer inquiries about the company.
Take and deliver messages.
Sort and distribute incoming mail.
Handle travel arrangements and expense reports for staff.
Perform data entry.
Prepare payroll checks.
Maintain Employee files and record-keeping regarding the employee
Process new hire employees
Purchase materials, supplies, and equipment economically & expeditiously for projects.
Monitor office supply levels and reorder as necessary
Pay any debt as it comes due for payment in a timely manner
Issue invoices to customers
Ensure that receivables are collected promptly
Record cash receipts and make bank deposits
Conduct a monthly reconciliation of every bank account
Provide information to the external accountant who creates the company’s financial statements
Maintain an orderly accounting filing system
Maintain the chart of accounts
Comply with local, state, and federal government reporting requirements
Attract potential customers by answering product and service questions; suggesting information about other products and services.
Maintain customer records by updating account information.
Issue and oversee contracts for the project.
Prepare all Change Orders to subcontracts & purchase orders.
Submit Engineered Drawings from the Engineer
Submit Applications for Payments
Maintain all Correspondence between Customers, Engineers, Subcontractors, & Government Entities.
Maintain project schedule.
Prepare accurate estimates and bid solicitations, material quotations.
Act as liaison between company and customer.
Coordinate material deliveries & subcontract work in accordance with the progress schedule.
Resolve, or assist in resolving, design & detail problems with customers.
Attend pre-construction meetings & job meetings.
On a quarterly basis file and pay federal and state payroll taxes.
Perform fiscal year-end accounting close-outs with CPA.
Process employee year-end W2’s and 1099 Forms distributing to employee/ payee & government
Secure & Maintain Surety bonds
Maintain and Pay Auto & Property Insurances
Renew Auto Registrations & keep accurate maintenance logs
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LONE STAR BRIDGES LLC
6512 Goehring Rd
Ledbetter, TX 78946