The Senior Project Manager is responsible for leading the Project Management Team with the daily management and execution of the construction process for multiple and large, complex projects. Teaming up with the DAVIS Superintendent, this role is responsible for the daily management, supervision, coordination and successful completion of construction projects to meet time and cost objectives with respect to safety, quality, contracting, scheduling, estimating, bidding, subcontracting and contract administration functions. Position also entails an active involvement in the preconstruction efforts prior to, or overlapping with, the construction process.
ESSENTIAL DUTIES + RESPONSIBILITIES
Safety
Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, and federal laws to include all subcontractors
Prompt resolution of the issues documented within the safety report; ensures safety walks occur regularly
Obtain and maintain current certifications for First Aid, CPR and OSHA
Technical Knowledge
- Provide an operational support role in the project pre-construction services and bidding process to include preparing cost estimates, generating scopes of work, preparing preliminary schedule and site logistics as required
- Lead and / or participate in the development of DAVIS Bid or GMP Package to include proper development of trade scopes, solicit and review subcontractor and material supplier bids, comprehensive project schedule and any necessary bid clarifications for review and approval by senior staff
- Review and have an understanding of owner contract terms to be aware of risks, review with senior level team members
- Develop and implement the project budget
- Negotiate and issue subcontract agreements, purchase orders, subcontractor submittal and RFI management, subcontract change orders, subcontractor schedule management, and subcontractor close out management
- Responsible for the development of the detailed project construction schedule in coordination with Superintendent, subcontractors and suppliers; update the schedule on a timely basis, or as required by the project
- Lead and prepare change proposals, negotiate, execute, and issue change orders to subcontractors and others; prepare revisions to the budget, as a result of change orders
- Utilize subcontract terms and know how they apply to various situations on a project
- Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents
- Lead project meetings, internal, owner or subcontract meetings, including preparation of the meeting agenda and supporting materials
- Ensure that meetings are documented and minutes are distributed
- Execute a thorough review of submittals, shop drawings, and requests for information (RFI’s), including coordination with contract documents
- Responsible for sustainability or LEED tracking
- Prepare, present and oversee the Project Status Report to include project safety reports; updating cost management items, schedule, and tracking document; identifying risk; and generating project photos
- Review, approve and code the subcontractor and vendor invoices
- Partner with DAVIS Superintendent in the development of site logistics and sequencing diagrams; ensure creation of the documents using proper software systems
- Responsible for the monthly project owner invoicing process, including subcontractor invoicing reviews, material invoicing review, budget management
- Lead the management of project closeout process with preparing and completing the job close out check lists, punch list process, collecting and issuing project close out documentation
- Resolve financial closeout and possible owner, subcontractor and/or vendor disputes
- Develop and execute project buy-out strategy
- Responsible for preparation, tracking and controlling construction schedule, material status log, and associated costs to achieve completion of project on time and within budget
- Perform other duties as assigned
Quality of Work
- Lead the implementation, in collaboration with field and office operations staff, to utilize the DAVIS Quality Management system in the execution of the project, including creating and managing quality control and deficiency logs utilizing Latista, or similar software
- Ensure overall use of DAVIS standards, review and prepare proper submittals to comply with contract documents
- Lead the implement of the budget / cost control process, change management process, invoicing process, Project Status Report process, schedule control and maintenance process in accordance with the DAVIS quality standards on a consistent basis
- Oversee the development of thorough scopes of work for each trade to ensure buy-out completeness
- Solicit, review and analyze bids from subcontractors and material suppliers for correct scope of work; assuring accuracy
- Ensure adherence to Best Practices; educate other team members
Commitment
- Perform responsibilities with excellence in service, integrity and building relationships as exemplified in DAVIS core values
- Take the necessary steps in following tasks through to completion
- Demonstrate involvement in DAVIS sponsored activities and industry-related events
- Participate with the retention and recruiting of current and future DAVIS employees
- Responsible for Project Manager, Project Engineer and Project Coordinator duties, as required to provide back up to office staff when key personnel are absent
Cooperativeness & Teamwork
- Team with DAVIS Superintendent to assist and / or lead the construction process for the duration of the project
- Actively participates and promotes a collaborative environment with owners, property managers, design team members, co-workers, subcontractors, vendors and other contractors to enhance effective communication
- Work well with others at all levels; fosters the spirit of cooperation to create a collaborative team environment
Communication
- Communicate and review budget, subcontracts, scopes of work, invoicing, etc. with DAVIS Superintendent Team
- Exhibit, promote, and ensure proper project team communication both internally and externally throughout the preconstruction and construction process
- Develop strong relationships with project team, including DAVIS, owners, architects, engineers and subcontractors
- Participate in presentations for potential projects and internal corporate initiatives
- Provide and use subcontractor qualification reports to assess subcontractor performance to provide project teams with strategic guidance
- Ensure effective communication between the DAVIS project team members
- Effectively communicate with DAVIS team, owners, architects, and subcontractors from preconstruction through project completion, including progress and any potential project impacts
Problem Solving
- Identify, recognize and resolve project issues to support project team
- Execute a proactive approach to solving technical issues, including coordination with other DAVIS resources, design team, owner, and subcontractors to foster creative solutions
- Ensure fully coordinated RFI’s that offer solutions and field information to the design team
- Implement solutions in a timely manner
Planning & Organization
- Manage task priorities and execute effectively
- Organize workflow, workspace, files and resources effectively
- Know the details of the project while maintaining a big picture outlook
- Plan for future tasks and projects
Timeliness
- Demonstrate sense of urgency related to project billing and change order execution
- Execute timely project start-up and closeout process, including completion list
- Fulfill attendance and commitment expectations
- Execute timeliness of project specific duties
Management & Leadership
- Supervise, mentor and assist Assistant Project Manager, Project Engineer, Project Manager and Project Coordinator level positions, including reviewing their work, strengthening necessary job skills, communicating performance concerns, and providing resources in strengthening areas of development
- Conduct performance appraisals
- Responsible for managing multiple projects simultaneously or large complex projects
DAVIS Common attributes
- Safety – Consistently works within DAVIS safety standards; promotes safety as a priority with coworkers, subcontractors and external clients
- Team Collaboration – Works effectively within their own team and across the organization; promotes team atmosphere and culture; has a positive, can do attitude
- Commitment to Quality – Applies DAVIS standards to produce high quality work on a consistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service; builds and maintains integrity as a core function of their job and in their relationships with others
- Champions DAVIS Business – Consistently markets DAVIS business within the scope of their job; actively seeks and / or supports new business opportunities; actively builds relationships and encourages others to do the same
PHYSICAL JOB DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is responsible to maintain fitness-for-duty while holding the above described position and should be able to perform the essential tasks of the position in a safe, appropriate and effective manner. This refers to the physical, mental and emotional duties of the job.
Reaching above and below, stooping, kneeling, crouching, and bending. The employee must occasionally lift / carry / move up to 25 pounds. Manual dexterity to operate office equipment, file, and perform specialized skills. Needs a high degree of concentration in a busy office environment.
WORKING CONDITIONS
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may require some travel for conferences, educational sessions, and other company events.
The noise level in the office work environment is usually moderate.
While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous working conditions when working at job sites. Safety precautions must be taken and resources will be provided.
NOTE: The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job.
As we keep the safety of our employees and our communities top of mind, COVID-19 vaccinations continue to be a critical prevention measure. Because of this, DAVIS requires all employees to be vaccinated against COVID-19. If you are unable to be vaccinated, DAVIS will provide a reasonable accommodation consistent with applicable law.
Required Skills
Required
- Knowledge of principles and practices of engineering and construction project management, including safety standards*
- Demonstrated ability to:
- understand and learn technical systems and processes*
- show initiative, self-motivation, decision making and appropriate level of commitment to job*
- effectively manage and mentor team members*
- negotiate subcontract terms and conditions*
- Decision making, research and analytical problem solving skills*
- Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently*
- Possess strong verbal and written communication skills, and interact effectively at all levels within the organization*
Required Experience
Required
- Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience*
- MS Office – Microsoft Word, Excel, Power Point and Outlook experience*
- Project management and scheduling software experience (i.e. Primavera, MS Project, or other)*
- Certifications for First Aid, CPR and OSHA 30-hour
- Minimum of seven (7) years previous construction experience
- General Contracting experience
- Experience with commercial building construction*
- Some sustainable building experience (such as LEED certified projects)*
- Leadership in Energy and Environmental Design (LEED) certification desired