Job Description

Office Manager

Direct Hire

Overall

· Supervise administrative staff

· Ensure administrative staff is cross-trained and serve as backup when needed

· Serve as a liaison between staff and management/partners

· Serve as consultant to managing partner and executive committee

· Coordinate Firmwide communications

· Maintain all Firm administrative files

· Be Proficient with Excel and Word

· Manage janitorial service and other outside services

· Coordinate building/maintenance requirements

· Manage special projects as needed

Personnel

· Prepare new hire offer letters

· Manage reporting/documentation requirements for new hires

· Maintain personnel files

· Manage all employee benefit programs, including insurance, paid-time-off, 401(k) plans, etc.

· Ensure compliance with human resource laws and regulations

· Oversee reporting and compliance with continuing professional education for professional staff

· Process payroll for employees

· Respond to personnel issues and inquiries regarding policies and procedures

· Maintain personnel policy manual

Financial

· Approve and enter vendor invoices for payment

· Prepare manual accounts payable checks as needed

· Post daily deposits

· Prepare monthly recurring journal entries

· Prepare monthly bank reconciliations

· Prepare monthly spreadsheets for billing reserves

· Maintain depreciation schedule

· Prepare annual 1099 Forms

Firm Management and Communication

· Monitor compliance with daily time entry requirements

· Provide financial reports for preparation of marketing reports

· Distribution of reports to partners for billing to clients

· Management and distribution of monthly practice management reports

Client Management and Communication

· Manage project due dates by communicating upcoming project deadlines and rolling completed projects forward

· Manage release of electronically filed tax returns

· Manage client billing/payment discrepancies and account balance adjustments

· Handle collections communications to clients

Company Description

At Long’s, our people are our greatest asset. We’ve been serving Mobile and Baldwin Counties – and the entire Gulf Coast area – since 1948. With this experience, we bring unparalleled knowledge of the area markets, and this knowledge translates to the best possible job fit for companies and employees. Plus, we offer a comprehensive suite of tools for your human resource needs, including payroll services and skills testing. We understand how inspiring it is to find a job that’s a perfect fit. And we understand the critical needs of employers to find quality people to meet their staffing needs – whether long-term or short-term. When it comes to recruiting and placement of long-term contract, temporary and direct hire employees, we know what works for you. Simply put, we offer jobs. Well done.