Lower School Receptionist and Head of Schools Assistant

T

Traders Point Christian Schools, Inc.

Lower School Receptionist and Head of Schools Assistant

Whitestown, IN
Full Time
Paid
  • Responsibilities

    Position: Receptionist + Head of Schools Assistant

    Reports to: Lower School Principal for Receptionist duties and Head of Schools for Assistant duties

    Qualifying Characteristics:

    • Maintains Christian values, a bold believer, and enthusiastic
    • Upholds the image, mission, vision, and values of TPCS
    • Desires to grow both spiritually and professionally
    • Communicates and engages with staff, families, and guests in a Christ-like manner

    Qualifications:

    • 2-3 years of receptionist and/or assistant experience
    • Strong organizational, communication, confidentiality, and problem-solving skills
    • Attention to detail
    • Prior experience in a school setting is a plus
    • Proficiency in Google Suite and Microsoft Office is a plus

    Responsibilities:

    • Answer incoming phone calls.
    • Greet all visitors and process their licenses through the Hall Pass system to ensure the safety of our students and staff.
    • Document and review the attendance of students who are tardy (whether they have been informed of their tardiness or not) and check out students leaving the school with their guardians.
    • Sign off on incoming packages and ensure they are distributed to the appropriate recipient.
    • Manage the Head of Schools' calendar. This includes scheduling and coordinating lunches for special events and meetings.
    • Assist the Head of Schools with daily administrative tasks and responsibilities.
    • Work with the Safety Team on alarm drills.
    • Maintain a clean and presentable office environment. This includes:
      • Teacher's Workroom
      • Front office area (this includes watering the plants)
    • Assist the school nurse in the event she cannot be in the school.
    • Assist and/or monitor students in the office if the principal, assistant, or teacher is not available.
    • Coordinate after-school clubs with teachers or others outside of our school, which includes:
      • Scheduling on ParentSquare
      • Contacting the social media coordinator to post on ParentSquare
      • Creating spreadsheets for those conducting clubs, so we have a list of those participating and teaching
    • Track Volunteer Hours
      • Provide information and run reports
    • Assist with substitute teacher coverage for the Lower School through the EZ Sub system
      • Provide training and answer questions from teachers regarding the EZ Sub system
      • Reach out to the listed substitutes regarding their availability for coverage if there is no individual who signed up for those open dates.
    • Coordinate car name tags for parents when picking up students.
    • Create mailbox labels in the Teacher's lounge and the Administrative office.
    • Assist Lower School Admissions with Open House events.
    • Other duties as assigned.

    Work Schedule: Monday - Friday; 7:30 am - 4:00 pm

    Work Status: Exempt, salary, full-time