Location: Lincolnwood, IL — Full-time, in office
_Candidates without proven experience at a creative agency in the professional services industry will not be considered.
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__This position has a starting pay range of $70,000.00 annually. Actual compensation is determined based on a variety of factors, including relevant skills, qualifications, and experience.
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The Executive Assistant role at Luci is not a traditional administrative position. It's a strategic partnership built on trust, clarity, and collaboration.
You'll manage the rhythm of the CEO's days, align priorities across leadership, and coordinate the studio's most important initiatives: from operational goals and business development efforts to speaking engagements and public events.
In addition to supporting the CEO, you'll also provide key administrative support to two other members of Luci's Executive Team (Managing Director and Chief Creative Officer) — ensuring they're equipped to lead effectively and stay aligned on priorities. You'll serve as a central point of coordination, helping connect people, systems, and communication across all leadership functions.
You'll bring calm to the creative chaos, helping the Executive Team focus on leading Luci's vision, people, and growth. You'll thrive here if you love being the steady force behind big ideas: always two steps ahead, anticipating needs, solving problems before they appear, and creating space for creativity to thrive.
What You'll Do
Executive Operations & Daily Management
- Anticipate what the CEO and Executive Team need before meetings, decisions, or travel, covering data and context, people, and timing.
- Manage complex calendars, meetings, and travel logistics: balancing priorities, time zones, and energy.
- Serve as the first line of decision-making, filtering requests and aligning priorities with Luci's goals.
- Prepare daily and weekly briefings that include background information, key decisions, and next steps.
- Handle correspondence and communication with clarity, warmth, discretion, and strict confidentiality.
- Track follow-up items and commitments to ensure progress and accountability.
- Protect the CEO and Executive Team's time and energy by keeping focus on high-impact priorities.
Strategic Coordination & Initiative Tracking
- Partner with the CEO, Managing Director, and Chief Creative Officer to align leadership priorities and studio initiatives.
- Support and bridge business development opportunities, ensuring the CEO is informed, prepared, and able to collaborate meaningfully with the Business Development team.
- Coordinate the CEO's involvement in proposals, reviews, client meetings, outreach, and travel — aligning strategy, story, and creative intent.
- Track and communicate deliverables and follow-ups from executive and leadership meetings.
- Manage timelines and accountability for company-wide initiatives.
- Coordinate quarterly planning sessions, board meetings, and executive milestones.
- Develop efficient systems for meeting preparation, notes, and task tracking.
- Refine workflows, tools, and processes to scale the executive office.
- Identify patterns, anticipate next steps, and keep leadership ahead of deadlines and opportunities.
Board & Leadership Support
- Prepare materials, agendas, summaries, and meeting notes for internal and external leadership meetings.
- Manage scheduling and communication with Board members, advisors, and stakeholders, ensuring information is organized and accessible.
- Support executive reporting cycles and governance documentation.
- Coordinate the CEO's participation in external boards and industry leadership roles, ensuring they are briefed, prepared, and represented with excellence.
- Manage logistics and materials, and follow up on board and committee engagements.
Communication & External Relations
- Coordinate, draft, and support the crafting of presentations, speeches, and company-wide communications in Luci's or the CEO's voice.
- Coordinate with Marketing to manage the CEO and CCO's external visibility — including speaking engagements, interviews, panels, and events.
- Collaborate with Marketing to capture and repurpose thought leadership and social content.
- Communicate on behalf of the CEO and CCO with clients, collaborators, and industry leaders.
- Support logistics and communication for conferences, events, and studio gatherings.
Culture, Team & Studio Connection
- Keep the CEO and Executive Team connected to the studio through team moments, culture initiatives, and celebrations.
- Support internal communications and cross-team alignment.
- Bring warmth, empathy, and optimism to even the fastest-paced moments.
- Model Luci's values of curiosity, empathy, and collaboration every day.
Administrative, Financial & Systems Support
- Manage expense reports, budgets, and timesheets for the CEO and Executive Team.
- Track and organize contracts, travel logistics, and documentation for special initiatives.
- Maintain digital systems for presentations, notes, and key records.
- Research and implement tools that improve communication, project tracking, and operational efficiency.
Research & Insight Development
- Conduct background research for meetings, clients, and partnerships.
- Stay current on industry trends, emerging topics, and opportunities in design, culture, and education.
- Help the CEO stay informed with relevant insights and context for strategic conversations.
Experience in Creative Services or the Design Industry is required.
About Luci
At Luci, we design imprint experiences, immersive and lasting moments that help people feel connected to ideas, to each other, and to the world around them. We partner with museums, cultural spaces, and brands to transform stories into immersive environments that spark emotion, inspire learning, and linger with visitors long after they leave. Luci is in a stage of ambitious growth. We're building partnerships with museums, architects, and cultural institutions and redefining how learning and storytelling shape communities.
About the Executive Team
We lead with heart, imagination, and bold ambition—building a globally recognized design firm that transforms how people learn, connect, and create. Driven by purpose and powered by people, the CEO and the Executive Team thrive where creativity and strategy meet.
To succeed alongside them, you'll need to think two steps ahead, anticipate what's required before anyone asks, and turn inspiration into organized action. You'll be our anchor and amplifier, grounding vision in structure and helping momentum turn into meaningful results.
Our benefits include:
- Healthcare coverage through Blue Cross Blue Shield, including medical, dental, vision, and mental health benefits—starting on your date of hire
- Weekly pay, every Friday
- A generous Flexible Time Off (FTO) plan
- Eight paid company holidays
- 401(k) program with a 4% company match
- Paid parental and marital leave
At LUCI, we appreciate the power of a diverse and talented team. We cultivate a work environment where everyone feels valued and empowered to participate, contributing their unique skills and perspectives to our shared success. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.
This position has a starting pay range of $70,000.00 annually. Actual compensation is determined based on a variety of factors, including relevant skills, qualifications, and experience.
All candidates must be able to successfully complete employment verification, including E-Verify and a background check, as a condition of employment.