Executive Assistant Job Description

Fins Concepts is looking for a master multi-tasker with excellent communication skills and an upbeat attitude.

Our recipe for success is our core values:

F = FINHEADS – Obsessively focused on our customers and other Finheads

I = INTEGRITY– In all that we do, it is the backbone of our organization

N = INTANGIBLES – Areas that set us apart from others in our industry

S = SALES & SERVICE – Define the important drivers to our business model

If you want to learn more about Lucky Fins/Smokin Fins/Naked Fins, we encourage you to visit our website at www.finsconcepts.com

Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Executive Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Executive Assistants should have a genuine desire to meet the needs of others.

Executive Assistant Responsibilities:

Handling office tasks, such as invoicing, printing menus, filing, generating reports and presentations, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Greet and assist visitors.

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Executive Assistant Requirements:

Two years prior administrative experience

MUST know QuickBooks

Excellent computer skills, especially typing.

Knowledge of MS Office Products, efficient in Excel

InDesign and Adobe experience preferred

Attention to detail

Multilingual may be preferred or required.

Desire to be proactive and create a positive experience for others

Salary $11.00 - $14.00 hour DOE