Job Description

Job Description

First though, WHO ARE WE?

Sun Diego Charter has been a leading provider of charter bus transportation services throughout San Diego and Southern California since 1997. We operate 24 hours per day, 365 days per year out of three locations across greater San Diego and employ nearly 200 commercially licensed, professional motor coach operators. We work extensively with the United States military, destination management and tour group companies, corporate entities, and local casinos, and provide services that are integral to the tourism and hospitality industries.

BENEFITS & PERKS:

• A loaded benefits package that includes Medical, Dental, Vision, Life & ADD Insurance, Voluntary Accident Coverage, Critical Care, EAP, and Legal Shield
• Benefit Eligibility after 30 days of successful employment.
• 401K Eligibility after 90 days of successful employment.
• 401K retirement plan w/company matching
• Employer-sponsored Child Care – Includes free resource and referral services and personalized support through TOOTRiS
• Paid Holidays
• Paid Time Off (PTO)
• Paid Sick Leave (PSL)

Schedule:

• Monday- Friday
• 8:00 AM to 5:00 PM
• Overtime when required.

Pay Rate:

• The hourly wage range that Sun Diego Charter reasonably expects to pay for the position is $30.00-$34.00/hr.

WHO WE’RE LOOKING FOR:

The AP/AR Specialist is responsible for the financial processing of transactions for the company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices, managing customer accounts, and accurate record keeping while honoring Sun Diego Charter’s approach to business which starts with our commitment to safety, operational excellence, and customer service. This includes customer invoicing, payment application, processing accounts payable invoices, processing payments, and coordinating with the Accounting and Finance team.

HOW YOU WILL MAKE A DIFFERENCE:

Accounts Payables Duties

• Responsible for maintaining the contracts folder and managing AP and Contracts email addresses.
• Enters invoices in line with a chart of accounts mapping.
• Obtains approval for invoices and expense reports.
• Maintains invoices and expense folders.
• Processes and checks monthly employee expense claims.
• Generates AP disbursement listing and sends for approval.
• Reconciles credit card statements (collects receipts, codes transactions, searches for approvals).
• Runs missing invoices report and requests missing invoices. If not received in a timely manner, prepare an estimated accrual.
• Maintains the AP Aged Creditors Listing and weekly check runs.
• Monthly reconciliation of vendor statements.
• Enters payments into Great Plains.
• Flags any issues with the Finance department and provides weekly status updates.
• Performs other AP and accounting-related tasks as directed.

Accounts Receivables Duties

• Perform day-to-day activities related to accounts receivable, including invoicing, cash applications, and collections.
• Review and reconcile customer accounts to ensure accurate and timely payment collection.
• Contact customers via phone, email, or mail to follow up on outstanding payments and resolve billing issues.
• Collaborate with internal teams, such as sales and customer support, to address customer inquiries and resolve disputes.
• Investigate and resolve any discrepancies or payment variances to ensure accurate records and timely payments.
• Maintain up-to-date and organized records of customer accounts, payment transactions, and collections activities.
• Prepare periodic reports on accounts receivable aging, cash flow, and collection performance for management review.
• Monitor and enforce credit limits and payment terms to minimize credit risks.
• Assist with month-end and year-end financial closing activities related to accounts receivable.

REQUIRED EXPERIENCE:

• Minimum 3 years of accounts payable and accounts receivable experience required.
• Intermediate Level in Excel
• Experience with Great Plains and Microsoft Office Suite is preferred.

For more information call 714-678-1862 (Se Habla Español) Apply online at https://jobs.sundiegocharter.com/ - OR - Apply in-person at our corporate office located at 522 W8th St. National City, CA 92805

EEO Statement
At Sun Diego Charter, we value a diverse, inclusive workforce and provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Similarly, Sun Diego Charter will not tolerate discrimination or harassment based on any of these characteristics. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging. We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to improve on these principles. We are proud of our collaborative culture. Our diverse employee population enables us to connect with our customers and turn their feedback into meaningful action. Our culture attracts top talent with shared values and forms the foundation for a great place to work.