An international, award-winning architecture firm is seeking an experienced and skilled Executive Assistant to support the Founding Principal. This is a terrific opportunity to work in a creative, dynamic environment.

Responsibilities:

Assistance to Founding Principal

• Maintain professional and personal calendars, including all travel arrangements, reservations and appointments; must be able to anticipate needs of employer;
• Coordinate all business and personal trips; must have experience creating multiple itineraries for domestic and international travel;
• Maintain organization of employers’ studio-office; review project files for current status and coordinate all documents;
• Review incoming correspondence for action items requiring priority attention;
• Liaison with on-staff IT support to ensure employer’s computers, telephones, and all other communication devices/facilities operate consistently and effectively;
• Track all charitable donations, reimbursement of expenses, payment disputes, and income accounts;
• Track Principal’s daily resource allocations, project, and office-related activities;
• Prepare expense reports and medical reimbursements;
• Handle personal tasks for Principal as needed.

Assistance with Operations Activities

• Coordinate and supervise special events;
• Coordinate conference and video meetings;
• Assist with recruiting activities and select HR tasks;
• Provide select general office-related administrative support;
• Assume tasks/projects beyond regular responsibilities, when necessary.

Requirements:

• 6+ years experience supporting a high level executive;
• Graduate of a B.S or B.A. program;
• Highly-developed computer skills (MS Office, Outlook, Excel, PowerPoint);
• Valid driver's license and good driving record;
• Effective multi-tasker with proven ability to work in a fast-paced environment;
• Composed and professional with strong oral and written communication skills;
• Detail-oriented, with strong organizational and administrative skills;
• Experience in/exposure to property/building management a plus;
• Experience in professional services or design field a plus.