Our Biotech Client is seeking an Administrative Assistant position who will handle administrative duties and projects requiring initiative and the use of sound judgment, discretion, independent assessment, and resolution of midlevel situations/problems. This role provides administrative support to the Site Director, Operations, Quality, Manufacturing and Science Technology groups for a manufacturing site. This position will report directly to the Site Director.

• Serving as a receptionist, promptly greeting guests, clients, and vendors in visiting the facility or by telephone.
• Schedules appointments, phone calls, meetings, and travel arrangements for managers at the site,
• Prepare and submit Expense Reports
• Order and maintain supplies for the office by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders and verifying receipt of supplies
• Order lunches for meetings, set up and remove upon meeting completion
• Photocopying, scanning and filing as needed, but working toward being a paperless environment.
• Update Company directories, sort and distribute mail.
• Support the daily operations of the site, department, division or other organization unit assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day to day operations for efficiency and productivity.
• Assist or lead site activities as needed
• Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the site and guide such to applicable staff with appropriate reminders of upcoming events and projected related deadlines.

REQUIREMENTS

• High School Diploma or AA degree required
• 3+ years of administrative experience in office or plant environment
• Strong administrative and organizational skills and attention to detail
• Experience with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook
• Knowledge of NetSuite, Concur, Teams and Zoom is a plus
• Strong verbal and written communication skills are required
• Excellent attention to detail
• Strong multi-tasking skills
• Organizational skills and the ability to establish and revise priorities within scope of responsibilities is required.
• Ability to use good judgment and work independently under minimal supervision is required.
• Maintain the security and confidentiality of highly sensitive documents, information, and proposals.
• Must be a dedicated self-starter with a high energy level and able to achieve results
• Proven record of excellent verbal and written communication skills
• Proven ability to challenge the status quo and regularly think of ways to do things differently together with having strong problem-solving skills
• Ability to comfortably interact and clearly communicate with individuals at all levels of the organization to provide program updates and reviews
• Ability to think strategically and tactically (detail-oriented)
• Strong collaborative and influencing skills and ability to work well in a cross-functional, matrixed environment
• Analytical and problem-solving skills
• Ability to multi-task team is essential
• Flexible and able to adapt to company growth and evolving responsibilities
• Highly organized and ability to manage multiple priorities
• Strong attention to detail and excellent organization

Monday-Friday, Day Shift

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Lynkx Staffing LLC specializes in placing talented professionals in the Biotechnology, Pharmaceutical and Medical Device, IT & Human Resources disciplines in New Jersey.

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