Job Description

M.J. Sheridan of Texas INC. is looking to add an HR and Payroll assistant to its team. The HR & Payroll Assistant will assists with management of the company’s human resources and payroll functions. This position is responsible for important functions such as payroll duties, new employee orientations, maintaining employee records, and assisting the Human Resources Manager in all aspects of Human Resources.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Timesheets

Review all crew timesheets by to ensure appropriate crew and equipment changes have been made

Print timesheets daily by Foreman and sort into office mailboxes

Distribute field completed timesheets to appropriate Supervisors

Gather all crew, shop and office non-exempt manual timesheets from Supervisors daily that have have been reviewed for accuracy

Liason with constuction staff to obtain missing timesheet content

• Payroll

Verify that hours, crew members and equipment is listed in proper order

Troubleshoot missing information needed for time entry

Key time and job information into the electronic payroll time reporting system

Run reports and check individual employee hours and research high, low, and missing hours by day

Consolidate payroll time reporting for crews thru payroll system

Check and eliminate processing errors

Print direct deposit and live payroll checks and stuff into envelopes

Input Garnishment and other deductions

• Human Resource Support

Meet with new hires, conduct pre-hire screening, on-boarding meeting and all new hire paperwork

Create new employee folders

Pull MVR reports as needed

Perform in-house DOT drug testing and coordinate with Pipeline Consortium

Input new hire information into accounting and HR systems

Coordinate quarterly random drug testing

Serve as first line of communication with field employees regarding any HR/payroll related questions or concerns and coordinate as necessary with appropriate office personnel

OTHER REQUIREMENTS:

Exercises judgment and initiative in interpreting company policy and guidelines for payroll processing.

Exercises strong analytical skills with the ability to identify problems and present solutions.

Detail oriented professional with strong organizational and listening skills.

Ability to deal with people tactfully, respectfully and effectively.

Performs and supports other related functions as required and assigned

Proficient in MS Office

Excellent communication and interpersonal skills BILINGUAL IN SPANISH AND ENGLISH REQUIRED.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Ability to have high degree of integrity and handle sensitive, confidential data.

Experience in a construction environment is a plus but not required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is in a typical office environment. The noise level in the work environment is usually moderate, but occasionally noisy.

EDUCATION AND EXPERIENCE:

High School diploma with some secondary or schooling preferred or equivalent experience.

2 - 5 years prior payroll and human resource experience.

Must have or be able to achieve certification for DOT drug testing collection and compliance