Job Description

        MAIN JOB FUNCTIONS:

• Attend the reception area and incoming calls.

• Perform general accounting tasks such as accounts payable, check processing , various purchasing activities, human resource functions, including entering payroll hours into the computer, and other office duties.

• This position reports to President or his designated representative.

   

  DUTIES AND RESPONSIBILITIES

1. Answer, screen and forward telephone calls.

2. Greet customers and vendors in a professional manner.

3. Process A/P invoices — includes matching packing slips, purchase orders and invoices, inputting matched invoices into accounting software program, and maintaining and filing open and closed A/P invoices.

4. Resolve outstanding invoice and credit memo discrepancies with vendors.

5. Check accuracy of labor sheets and calculate hourly totals on employee timesheets.

6. Input labor into the job costing software program.

7. Process Work Orders and Certificates of Material.

8. Open, date stamp and distribute incoming mail and A/P invoices; prepare and deliver outgoing mail.

9. Assist with organizing and preparing company social functions and employee birthday recognitions.

10. Assist with general hospitality in preparation for office visits by customers and guests.

11. Assist with processing new hire and termination paperwork.

12. Assist with processing employee health insurance applications and changes.

13. Assist with the set-up of personnel files.

14. Adhere to and implement the ISO QMS and participate in a Process of Ongoing Improvement. 

15. Adhere to safe work practices.

16. Provide other clerical support when needed. 

17. Perform other various projects given.

Company Description

Engineering design and manufacturer of liquid and powder filling equipment used primarily in the pharmaceutical industry.