Job Description

ROLE SUMMARY: The Finance & Project Management Administrator is a key inter-departmental position, who will work as part of a team in support of M3T Corporation, Project Management, Operations and Finance.

Primary Responsibilities

• Ensure internal ERP system (APTORA) is up to date with Customer contact information
• New order set-up including Projects and SSA and Supply Only as well as work orders
• Inventory management and control for warehouse and vehicle inventories
• Manage/track all company assets and asset maintenance
• Sets priorities for self, based on internal and external customer needs
• Understand the responsibilities of each area where cross trained to support as back up, make recommendations for improvement of processes for department and the departments that are supported
  • Maintain control of inventory, e.g., van, warehouse, tools, and sales of antiquated materials
  • Receiving
  • Purchasing
  • Update process procedures as needed

   

• Understand the Project Management Cycle to support the Project Management Team and Field Technician Team
• Answer phones, greet visitors and receive incoming deliveries
• Performs office tasks including maintaining records and ordering supplies
  • Maintain filing system for clients, vendors, and company vehicles
• Administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff 
• Other administrative and financial duties and other tasks as directed

Secondary Responsibilities

• Assist as needed with completing invoices and invoice accruals
• Inventory auditing/management/control for Project and Service warehouses,
•  Daily in-progress invoice management as well as estimate to actual performance analysis. 
• Manage WIP turnover to a steady less than 45 days
• Complete payment applications as applicable per contract
• Create applicable journal entries for accruals and deferrals 
• Submit job costing analysis of all projects weekly
• Monitor all work against the projections of the Dispatch Log
• Participate in weekly PFR (Project Financial Review) meetings
• Audit and complete all job closeout packets
• Monitor cash flow projections and report actual cash flow (monthly/bimonthly)
• First line communication for AR and AP inquiries
• General AR duties as assigned 
• General AP duties as assigned

Qualifications

• Knowledge/Capability to manage internal and external customer needs
• Strong Innovative, Motivational, and Proactive Personality
• Bachelor's degree in Accounting, Finance or Business Management 
• 2+ Years of general accounting experience
• Knowledge or background in Project Management - preferred but not required
• Work independently & collaborate with a Team
• Ability to meet and/or exceed deadlines with accuracy
• Ability to understand and manage customer needs
• Possess fluent knowledge of office technology platforms MS Office Suite
• Detail oriented
• Strong verbal and written communications skills
• Must be able to prioritize in a fast-paced working environment

Additional Information

HOURS AND PAY PERIOD:  M-F 730am – 430pm or as needed to achieve company objectives and fulfill client needs. Attractive Benefits Package, Paid Time Off, Holidays, Competitive Bi-weekly Pay

To learn more about M3T and the importance of what we do please visit our website: https://www.m3tcorporation.com/