Job Description

ROLE SUMMARY: This is a key inter-departmental position supporting the Procurement Department as well as the Design and Finance & HR Teams. This person has to be a self-start who has exceptional attention to detail, loves to work with limited supervision and can work across multiple areas of responsibilities in the company. This position works within our new Integrated Software platform unifying all business functions including finance.

HOURS AND PAY PERIOD:  M-F 8am – 5pm or as needed to achieve company objectives and fulfill client needs. Hourly / Non-Exempt position - pay period: Bi-Weekly.

REPORTING STRUCTURE:  This position reports to: Procurement & TS Supervisor.  Reporting to this position:  None

PRINCIPAL ACCOUNTABILITIES:

• Maintain inventory of safety items 
• Assisting with inventory, deliveries and receiving items
• Assisting with inputting manufacturer information into our ERP software system
• Assisting in forms design and maintenance in our ERP software system
• Maintain parking lot/building using internal and external support resources; Assist with warehouse maintenance, including but not limited to, inventory control, clean-up, etc.
• Assist with deliveries of parts to job sites, as needed.
• Assist with creating estimate for GSA Advantage Supply Only orders.
• Assist engineers with building the Bill of Materials from original estimate(s).
• Schedule and transport vehicles for repairs
• Execute and support A/R activities including, but not limited to, creating invoices, receiving customer payments, conducting daily banking interactions, and execution of the customer collection program.
• Execute and support A/P activities including, but not limited to, matching packing slips to invoices, seeking bill approvals, processing company credit/charge accounts, entering bills to be paid, send vendor checks and/or ACH remittance weekly and mark as paid.
• Assistance with processing credit card payments
• Part of the secondary phone answering team
• Support the other departments as needed
• Other duties as assigned

Qualifications

TRAINING/EDUCATION EXPECTATIONS:

• 2 years professional finance related working experience or a two-year college degree or High school diploma (GED) but quick learner
• Speed & accuracy with exceptional attention to detail
• Excellent written and verbal communication skills
• Problem Solving skills and ability to escalate matters when needed
• Must be responsible, self-motivated, self-starter, personable & well organized – work in a fast-paced environment
• Excellent customer service skills and phone etiquette capabilities.
• Organizational & Time management skills required.
• Ability to work well independently and as a team member
• Ability to meet deadlines
• Intermediate computer skills including with proficiency using the Microsoft suite of products (i.e. Outlook, Word, Excel)

Additional Information

To learn more about M3T and the importance of what we do please visit our website: https://www.m3tcorporation.com/