Job Description

COMPANY SUMMARY

MGE is a utility infrastructure contractor serving investor-owned and public utilities throughout California from its headquarters in Paso Robles and satellite offices throughout the state. Our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements.

JOB SUMMARY

Reporting to the Director of Human Resources and Risk Management, the Human Resources Coordinator will provide administrative and clerical support to the Human Resources Department. The HR Coordinator will work closely with employees, supervisors and managers to administer fairly and uniformly the Company’s policies and procedures. The HR Coordinator will act as a first point of contact for all employee questions, communicate basic HR policies and provide general support to the Department.

DUTIES AND RESPONSIBILITIES

• Work directly with and report to the Director of Human Resources regarding all HR initiatives.
• Oversee employee labor laws and regulations to assure compliance.
• Maintain the Human Resources calendar and schedule any meetings the Director of Human Resources and Risk Management requires.
• Assist with employee onboarding procedures and recruitment processes including organizing employee orientation to deliver an exceptional first-day experience, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons.
• Coordinate and participate in hiring fairs and off-site recruitment activities.
• Assist hiring managers with applicant tracking system.
• Conduct reference and background checks.
• Assist with scheduling and conducting phone screens.
• Organize, maintain, and update employee HRIS information as needed.
• Arrange seminars, workshops, and conferences based on the department’s needs.
• Process documentation and prepare reports relating to performance reviews.
• Assist with processing terminations and all necessary paperwork.
• Support employees when human resources issues arise with efficient problem-solving.
• Recommend and develop employee relations practices to foster a positive employer-employee relationship.
• Maintain proper record keeping of all employee records and ensure they are filed correctly and kept confidential.
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements.
• Under the leadership of the Director of Human Resources and Risk Management, be a vital source of human resources information, answering any questions employees may have.
• Support the Human Resources team with administrative tasks and duties.
• Perform other job-related duties as assigned.

QUALIFICATIONS AND EXPERIENCE

• Proficient in Microsoft Office (Outlook, Word, Excel).
• Basic understanding of Human Resources principles and standards.
• Excellent written and oral communication skills, with the ability to communicate in a concise, professional, and timely manner.
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
• The ability to prioritize and work effectively with people at all levels and in different situations while being extremely organized and detail oriented with a high level of accuracy. Service orientation skills always looking for ways to help people.
• Critical thinking skills – using logic to identify alternative solutions, conclusions or approaches to problems.
• Superior organizational skills.
• Ability to use computers and computer systems, set up functions, enter data, or process information.
• Valid Class C Driver’s License with a clean driving record
• Required: Successful candidates must pass the following pre-employment requirements prior to beginning employment: drug screen and background check. Background checks include, but are not limited to, Social Security Verification, Prior Employment Verification, Motor Vehicle Records, Personal and Professional References, Criminal History.

Desired:

• • 1-3 years of verifiable HR experience

EDUCATION

• REQUIRED: High School Diploma or GED equivalent

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Frequently required to walk, talk, and hear.

• Constant hand, fingers, and arm use.

• Periodically required to function in activities involving bending, squatting, reaching.

• Occasionally required to stoop, kneel, crouch or crawl.

• Ability to lift and/or move up to 25 pounds.

• Occasionally stand for extended periods of time.

• Ability to sit for extended periods of time while working.

• Specific vision abilities required by this job include close vision and distance vision.

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