Position Summary:

Performs administrative and clerical work to support a manager or director and their staff. Organizes projects in order to accomplish departmental goals. While establishing and maintaining effective working relationships, serves a primary contact for the department or organization when working with internal and/or external resources to meet departmental objectives. Provides analytical and logistical support and is responsible for the integration and implementation of completed assignments.

Primary Duties:

• Develop and implement administrative procedures.
• Act in a lead capacity to provide guidance to other administrative assistants.
• Coordinate departmental budget, analyze, and report departmental expenditures and budget variances, maintain databases, and prepare presentations.
• Produce, edit, and compile information for complex PowerPoint presentations using information from spreadsheets, emails, PDFs, charts, and other sources and support distribution to Members as necessary.
• Manage all meeting plans including scheduling, communication, agenda creation and all logistics that may include travel for others within the company and externally, meal orders and reservations, and car service.
• Process and manage vendor invoices.
• Ensure compliance with company standards, processes, and ethics polices in all tasks.
• Track completion of monthly activities (timesheets, p-cards, expense reports, etc.).
• Respond to routine situations and requests.
• Responsible for compiling information and creating various reports, letters, memos, graphs, charts, tables and presentations, report layout.
• Ability to independently prioritize messages and tasks.
• Develop specific goals and plans to organize and accomplish work to meet deadlines.
• Greets and escorts visitors.
• Answer and screen telephone calls to route to the appropriate parties.
• Manage daily calendars for conference calls, conference rooms and appointments.
• Send and receive faxes.
• Make and distribute copies.
• Keep files organized and maintained.
• Takes and distributes meeting notes as requested.
• Order and maintain supplies.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare outgoing mail.

Requirements:

• High School Diploma/GED And 5 years of directly related experience..
• Valid State Driver's License

Preferred Qualifications:

• Excellent PowerPoint & Excel skills
• Able to handle and communicate confidential information
• Experience with SAP is a plus

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills.
• Ability to prepare budgets; analyze and report budget variances, input budget and expenditure data in SAP databases.
• Excellent PowerPoint and Microsoft Office skills.
• Ability to establish effective internal and external relationships at all levels with members, vendors, and business professionals.
• Ability to organize projects, budgets, documents, reports, and multiple projects simultaneously.
• Ability to locate, analyze, and summarize documents, articles, reports, and data source through publications, research series, libraries agencies, and professional organizations.
• Strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods, and coordination of people and resources.
• Excellent problem solving skills.
• Working knowledge of printers, copiers, fax machines, electronic projection equipment and teleconferencing equipment, including set up, operation and minor troubleshooting.
• Ability to work well with others and participate in team meetings.
• Strong attention to detail.
• Experience answering multiple phone lines.
• Must be able to handle and communicate confidential information with the utmost discretion.

Working Conditions:

• Office environment with extended hours of computer usage and use of office equipment.
• May be required to work overtime and weekends and holidays.

Special Safety Requirements:

• All positions in which driving is an essential function of the job, regardless if the job code is marked safety sensitive or not, will also be included as safety sensitive. Individuals in positions in which driving is an essential function are subject to the terms and conditions set forth in OGE Energy Corp.'s Drug Testing Plan.

Required Skills Required Experience

N/A