GENERAL SUMMARY

The Accounts Payable Specialist is responsible for processing invoices and preparing checks for payment in a timely manner.

CORE SCOPE OF POSITION

• Codes all invoices and check request.

• Picks up mail and distributes accordingly.

• Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.

• Verifies whether the purchase order authorized freight expenses.

• Sends invoices to appropriate department to complete a check request when needed.

• Ensures check request is signed by authorized person and within authorization limits.

• Monitors receipt of processed paperwork and follows up if it is not returned in a timely manner.

• Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.

• Reconciles all vendor statements to the tracking system.

• Files backup documents for payments.

• Researches any discrepancies related to the invoices and payments.

• Responds to guest questions via phone or in person regarding check request submissions, general ledger accounts, and general accounts payable inquiries.

• Performs clerical duties such as opening, sorting, and distributing mail; filing and faxing documents.

• Attends all required classes and meetings.

• Protects company assets and reports any fraudulent activity to Surveillance Department and Management.

• Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.

• Ensures that a clean, safe, hazard-free work environment is maintained.

• Performs all other duties as assigned

INTERACTION

• Interacts with internal and external guests with a positive attitude and professionalism at all times.

SUPERVISION

• Does not provide supervision to others

EDUCATION/CERTIFICATION

• High school diploma or general education degree (GED).

• Associate’s degree in Business or related field preferred.

EXPERIENCE

• 0 to 1 years of related experience.

• Experience working with 1,000 plus vendors preferred.

• Experience working with automated accounts payable system, preferably Lawson.

KNOWLEDGE AND SKILLS

• Good written, verbal, and interpersonal communication skills.

• Basic knowledge of Excel.

• Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.

• Responsible, dependable, punctual; take pride in work.

• Ability to operate 10-key by touch.

• Ability to handle a high volume of work at a fast pace.

This position is located at Tribal Government Offices and not at the Casino/ Resort.

Required Skills

Required Experience

• Excellent communication, interpersonal and organizational skills required
• Basic computer fluency including Microsoft Office required
• Committed to continuous improvement, takes initiative, self-aware