Job Description

JOB SUMMARY:

Under limited supervision, the Accounts Payable Coordinator supports the Finance Department and the organization by processing, recording and reporting cash disbursements. Ensures all departmental and corporate policies and procedures are followed and meet compliance & audit guidelines.

Coordinator supports all new project implementations and system upgrades.

PRIMARY JOB RESPONSIBILITIES:

• Follows all accounts payable practices while maintaining department efficiencies, by verifying accuracy, control and meeting deadlines for scheduled weekly check runs.

• Ensures user documents are updated and accurate for training and compliance.

• Supports the daily/weekly claim processing interfaces to the oracle financial system,

and ensure the daily deadlines are met for all EFT and Positive pay files.

• Provides daily AP payment report to AR team for Positive pay reconciliation and ensures all files have been created and confirmed daily.

• Monitors daily bank recon upload files and communicates any exceptions or errors to ensure files can be uploaded accurately and timely.

• Provides quarterly and monthly reports as needed per client contractual requirements.

• Communicates with managers and vendors timely to ensure disputed invoices are handled accurately and efficiently.

• Support Broker Commission department to ensure monthly commissions are handled efficiently and timely.

• Manage all Board related payment activity including reporting and 1099 reconciliation at year end.

• Supports 1099 process by reviewing all 1099 exception reports ensuring that each vendor receives a year-end 1099 form as required.

• Provides follow up support to vendors regarding any 1099 issues/corrections.

• Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation.

• Support and manage payment inquiries within the claims system and Sales Force application.

• Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely.

• Other duties as needed or required.

JOB QUALIFICATIONS:

REQUIRED:

• Associate or Bachelor's Degree in Business

• 3 years Accounts Payable /Finance experience.

• Oracle accounting software experience preferred.

• Excellent attention to details

• Excellent organizational skills with the ability to multi-task.

• Proficiency in Microsoft Excel and Outlook

• Advanced communication/interpersonal skills.

• Advanced Analytical/Problem solving skills.

• Attends additional training as requested/deemed necessary