Responsibilities:

• To automate and streamline procurement and accounting workflows. This automation offers several key benefits:
  
• Improved efficiency by reducing manual data entry and processing time
  
• Enhanced accuracy through standardized input and reduced human error
  
• Faster approvals with automated routing and tracking
  
• Greater transparency with real-time status updates and audit trails
  
• Better compliance with procurement policies and documentation standards
  

These improvements support more responsive and accountable processes for both the department and the vendors.

Position overview

To design, implement, and support the automation of procurement and accounting workflows within the department, enhancing operational efficiency, accuracy, and compliance. Develop a comprehensive automation strategy aligned with departmental goals

Work activities:

System Design and Implementation:

• Configure or develop tools to automate purchasing request forms, invoice processing, approval routing, and audit tracking
  
• Ensure data standardization and validation protocols are in place
  

Training and Change Management:

• Provide training and documentation for staff
  
• Support adoption through workshops, feedback sessions, and ongoing assistance
  

Monitoring and Optimization:

• Track performance metrics and user feedback
  
• Refine workflows and automation rules to improve outcomes

Skills/experience of the assigned staff:

• Power Apps: Experience building canvas and model-driven apps for digitizing forms and user input.
  
• Power Automate: Proficiency in designing automated workflows for approvals, notifications, and data integration.
  
• Dataverse / SharePoint / SQL: Strong understanding of data storage and retrieval within Power Platform environments.
  
• Workflow Optimization: Experience designing and implementing approval routing and exception handling processes.
• Communication Skills: Ability to collaborate with staff, gather requirements, and provide training/documentation.

Highly Desired/Preferred

• Power BI: Ability to create dashboards and reports for real-time tracking and audit trails.
  
• Experience in Procurement/Finance Domains: Familiarity with procurement and accounting workflows, especially in public sector environments.
  
• Agile Project Experience: Comfort working in iterative development environments with regular feedback cycles.
  
• Change Management Support: Experience assisting with user adoption, training, and transition planning.