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Project Management Executive Assistant

MTZ Solutionz

Project Management Executive Assistant

National
Part Time
Paid
  • Responsibilities

    ABOUT MTZ SOLUTIONZ

    MTZ Solutionz is a California-based data management and operations team. We are growing rapidly and consistently investing in both technology and people.

    THE OPPORTUNITY

    We are seeking an experienced executive assistant to work alongside a busy company Principal and become an important part of a fast-growing team. This person will be expected to perform a variety of tasks, help keep long-term projects on track, and handle more urgent requirements as a critical member of our constantly evolving project team. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.

    PAY RATE: $30-$40 Hourly Depending On Experience

    RESPONSIBILITIES

    Executive:

    • Maintaining appointment schedules and calendars

    • Planning and scheduling meetings, conferences, and travel

    • Making travel arrangements including flight and hotel bookings

    • Maximizing the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf

    • Email management

    • Creating PowerPoint presentations

    • Managing expenses

    • Conducting research on various topics

    • Providing customer/supplier support

    • Other executive admin responsibilities as needed

    • 10-15 hours week to start

    • Start as contractor w/ MTZ, then possibly transition to full-time employee

    • Location & time zone doesn't matter- although local could be good for future (SoCal)

    • $30-$40 hourly doe

    Product:

    • Develop and implement different strategies to ensure the stabilization of the product

    • Execute aggressive plans by working closely in association with various departments like sales, research, and development to market the new products

    • Manage the overall budget and timeline for a particular project

    • To support the designing and developing team with their assigned work

    • To convey, recommend and provide different suggestions to the research and development team after studying and analyzing the current market trends. They should first understand and convey the information related to various fundamental requirements

    • To make a place for the new and old products of the company by identifying the new potential areas

    YOUR SKILLS AND EXPERIENCE

    • A minimum of 5-7 years, direct hands-on experience in a role related to executive assistance and administration

    • Experience working with cross-functional teams

    • Should be detail-oriented, organized, and methodical

    • Ability to handle multiple projects and deliver the results on the given deadline

    • Excellent time management skills

    • Knowledge of online tools and software such as Google Workplace, Slack, and Zoom

    • Ability to learn new tools quickly

    • Excellent interpersonal communication

    • Strong writing skills

    • Highly organized

    • A team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment

    • Ability to work independently and under the pressure of deadlines

    • Excellent mathematical abilities

    • Good business acumen to forecast the future trends in the market

    • Project management certification or understanding of Product requirements/lifestyle a plus