Job Description

MaXentric Technologies LLC, a provider of wireless technology solutions, products, and services for commercial and military applications, has an office administrator position open with the potential for growth, targeted for a candidate with BA/BS in a related field. This position is available at our San Diego office (La Jolla, CA). The ideal candidate will be someone who solves problems, takes ownership of their work, and retains a sense of urgency to meet deadlines. We are looking for a candidate with an innovative, energetic personality and a strong team player with excellent communication skills. MaXentric is proud of our friendly, productive work environment with a spacious, modern office space in the heart of La Jolla. We welcome a person that promotes our philosophy and adds their knowledge to our amazing, talented team.

NOTE: DUE TO THE NATURE OF OUR MILITARY WORK, U.S. CITIZENSHIP OR PERMANENT RESIDENCY IS REQUIRED FOR THIS POSITION.

JOB DESCRIPTION:

From providing the necessary supplies for your coworkers to maintaining a harmonious office space that inspires our productivity, the Office Administrator is there to make it happen. Your expertise lies in your positivity, approachability, and execution abilities in a rapidly changing environment. Day-to-day interactions range from collaborating with managers, engineers, new-hires, and interns. As Office Administrator, you will be the first impression for the entire organization and play a critical role in the MaXentric’s daily operations.

PRIMARY RESPONSIBILITIES:

As a part of MaXentric, your essential duties will include:

• Maintain and order necessary office supplies from appropriate vendors

• Field general office inquiries, in-person visitors, or email and provide first-response support to employees and customers.

• Process and distribute all incoming mail

• Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages

• Manage internal communications including office updates and newsletters

• Ensure cleanliness and overall organization of all areas of the office

• Maintain break areas, conference rooms, kitchen, and general common areas.

• Verify that facilities standards, security, and aesthetics are maintained by conducting daily quality-assurance walkthroughs, holding third party vendors accountable to their scope of services, and coordinating office repairs/services.

• Provide administrative support to member(s) of the Manager team and engineering staff as needed, including placement of orders, travel arrangements, and time and expense reports

• Manage and execute the office's standard operating procedures and tracking processes

• Champion MaXentric culture by planning and executing in-office and off-site meetings and events.

• Communicate and coordinate interviews with potential new hires.

• Facilitate smooth onboarding of new employees

• Maintain and distribute training material to employees and follow up when training needs recertification.

• Perform other related duties as requested or as responsibilities dictate

REQUIRED SKILLS:

• BA/BS degree in a relevant field or equivalent practical experience

• 2-3 years of service and/or admin experience equivalent to office management experience

• Articulate, confident, and polished communication style

• Friendly, warm personality to match our team’s philosophy

• Experience in providing administrative support in a professional work environment

• Proficiency with MS Suite (Outlook, Word, Excel, SharePoint, etc.) is a plus

• Strong organizational skills, detail-oriented

• Demonstrated ability to quickly learn and master new software applications

• Proactive and resourceful

• Ability to multitask, establish priorities, meet deadlines, and make sound decisions in a fast-paced environment.

Company Description

MaXentric’s mm-wave modem and radio technology group has developed a new technology that dramatically improves the Signal processing power and efficiency of next generation of wireless communication devices, from mobile phones to satellite links. MaXentric’s FPGA group focuses on R&D projects for wireless communication, advanced radar concepts, digital beam-formers, low power systems and advanced circuit technologies. Our work has attracted customers, including 5G cellular base-station integrators, NASA, the US DoD (Army, Navy, AF, DARPA,, etc.) , DHS, Large Prime System Integrators (L3, Raytheon, etc.) who need solutions to highly constrained radio modem and radar applications. We are excited to move our prototypes to market as quickly as possible.