COMPANY OVERVIEW:

AT MACDONALD-MILLER FACILITY SOLUTIONS (“MacMiller”) we make buildings work better. As the Northwest's leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1000 employees across 8 offices – there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction – From an architectural 3D model to a completed 40 story urban building that is on time and on budget
• Special projects - Updates/remodeling for existing commercial buildings for new efficiencies
• Service - On demand and scheduled maintenance ensuring tenant comfort
• Building performance - Control systems and automation for energy improvement and minimal surprises

People love working at MacDonald-Miller – that's a F.A.C.T.:

• FAMILY – Belong to something, be known and know others have your back. You are supported, respected and will have fun going to work. You are trusted to collaborate on big jobs and empowered to own it. We are recognized as a Best Places to Work and believe people work for people, not companies. People stick around for a reason as it's more than a job.
• AUTHENTIC - You are respected and trusted with information ranging from monthly company financials to team metrics. You will be engaged with authentic and honest conversations on how to fix problems, not placing blame. Our environment is a safe place to share ideas, ask questions, and know that you are heard and contributing value to the team.
• CUSTOMER FOCUSED – We empower our employees to make decisions that correspond with our Customer Commitment. It's not just about the bottom line, we do the right thing for our customers to build trusted partnerships and prove that we're in this for the long haul. We value humility – It makes no difference how great we think we are. It's how great they think we are.   
• TRANSFORMATIVE - You will be inspired and learn as we invest in new technologies and business processes. From real-time job site video capture (MacLens), using iPads vs. paper, 3D modeling, pre-fab strategies, and leveraging sensors to detect problems before they happen – you will be on the cutting edge and continuously learning (MacTED).

ROLE OVERVIEW:

The Accounts Payable Specialist reports to Debbie Fortier/ Assistant Controller on a collaborative team working on a variety of projects and initiatives to support the growing business. This role is responsible for reviewing and processing payment vendor invoices and/or other check requests, as well as resolving any invoice discrepancies. S/he is expected to meet performance standards set by management and to comply with all company policies and procedures. The Accounts Payable Specialist reports to the Assistant Controller.

TOP 3 THINGS TO DELIVER IN THE FIRST YEAR TO BE A HERO:

• Process AP invoices with a volume of 2000 or more.
• Review all assigned vendors statements monthly.
• Build and maintain positive relationships with customers and coworkers.

KEY ROLE ACTIVITIES:

The Accounts Payable Specialist performs the following:

• Data process accounts payable job cost, inventory, and expense invoices for payment in a timely manner.
• Verify invoices with Purchase Orders and resolve discrepancies with Purchasing Department.
• Reconcile vendor statements, research and resolve any discrepancies.
• Provide support on account payable check runs.
• Maintain positive relations with vendors and co-workers.
• Scan, file, organize and maintain all paperwork connected with above-referenced tasks.
• Become proficient with using computer programs.
• Maintain department confidentiality.
• Become knowledgeable of MacDonald-Miller's policies and procedures.
• Participate in cross-training.
• Learn basic trade vocabulary.
• Understand, accept and support MacDonald-Miller's Operating Guidelines, Operational Beliefs, and Customer Commitment.
• Perform additional duties as assigned.

QUALIFICATIONS:

The candidate must possess the following requirements and skills:

• Minimum three year of accounting experience using accounting software program or two year of education in accounting.
• Understanding of Chart of Accounts.
• Must be very detailed oriented in his/her work ethics.
• Excellent ten-key and keyboard skills.
• Possess good written and verbal communication skills.
• Ability to accurately and calmly handle multiple priorities with interruptions and still meet deadlines.
• Self-starter.
• Take pride in one's work and accepts a level of responsibility for his/her professionalism and accuracy.
• Project a friendly, professional attitude towards vendors and co-workers.
• Proficient in using Microsoft products includes Outlook, Excel and Word.
• Ability to participate productively in a team environment.
• Previous construction industry experience is a plus.
• History of good employment attendance.

LOCATION:

Seattle HQ office (7717 Detroit Ave SW, Seattle WA 98106) in SoDo area with easy access to Downtown and West Seattle, ample parking and an onsite gym, not to mention great views!

Benefits include:

• Medical, dental, vision for employee {coverage available for dependents for shared premium}.
• 401k retirement plan including Company matching.
• Holiday Pay.
• Vacation, and sick leave compensation.
• Disability income protection.
• Employee and Dependent Life Insurance.
• Flexible Spending Account (Childcare).
• Employee Assistance Program.

Interested to learn more? Click Apply to start the conversation!